University of Colorado Anschutz Medical Campus

School of Medicine | Department of Medicine

Job Title: Executive and Business Support Professional (Senior – Principal Level)

Position: #00798789 – Requisition: #37749

Job Summary:

The Executive and Business Support Professional reports to the Chair of the Department of Medicine and provides high-level support to ensure the Chair's duties and responsibilities are carried out effectively. This position also provides support to the DOM Chair in their role as Interim Vice Dean, as well as other leadership roles across campus. The person in this role must consistently demonstrate professionalism and represent the Chair, Department, faculty, and staff with the highest standards. The Executive and Business Support Professional should collaborate well with all parts of the community—both internal and external—and proactively seek innovative and suitable solutions to overcome any challenges in achieving the Chair’s goals for the Department.

The candidate selected for this position will represent the highest office in the Department of Medicine and rank among the highest on campus. Therefore, they must act with the utmost professionalism, integrity, self-awareness, and be proactive, motivated to learn and grow. This position is expected to work five days per week in the office.

Key Responsibilities:

• Oversee the DOM Chair schedule - this task, more than any other, is critical to the Chair’s effectiveness. This position must be intimately involved in the day-to-day use of the Chair’s time while keeping in mind all specific directions given by the Chair.  Prioritizing appointment requests is a key component to this position. It is also imperative that the Executive & Business Support Professional balances the demands of both the DOM Chair responsibilities.

• Oversee the Chair’s/business-related travel - this includes preparing itineraries, making reservations, solving travel challenges and processing reimbursement and travel expenses in a timely manner.

• Provide ad hoc support to the Chairs needed which may include but is not limited to credentialing by the University of Colorado Hospital and affiliates; creating and overseeing budgets for special events sponsored by the Department; serving on or providing administrative support to committees, programs, projects, and events involving the Department; submitting articles; analyzing and/or extracting research publications; taking minutes at meetings and training sessions; providing administrative and travel support for visiting job candidates, speakers, and visitors to the Department.

• Compile data and develop reports as requested.  Requires ability to perform financial research, compile accurate data and create reports or spreadsheets as requested.

• Manage and lead multiple projects which cross DOM and affiliate partners. Ability to understand the crossover of these two offices and respond in an accurate and professional manner.

• Work professionally and cordially with the Medicine Administrative staff to ensure coverage of the Chair's directives and assignments.

Work Location:

Onsite – this role is expected to work onsite and is located in Aurora, CO.

Why Join Us:

The Department of Medicine is the oldest and the largest department within the School of Medicine at the University of Colorado Anschutz Medical Cam