Sr. Administrative Assistant, Academic - Department of Pediatrics

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Ann & Robert H. Lurie Children's Hospital of Chicago

The Administrative Assistant- Senior is responsible for performing a variety of administrative duties and managing complex projects and expenses that support clinical and operational initiatives within Departments/Divisions.

Job Duties:

Provides advanced administrative assistance to clinical and/or operational initiatives.
Manages calendars and coordinates meetings for leadership/faculty.
Develops itineraries for faculty recruitment visits; coordinates travel; arranges internal and external meetings to include venue selection, catering requirements, and all relative logistics.
Develops meeting materials, agendas, and meeting notes upon request.
Produces correspondence, reports, and presentations using Microsoft Office Suite applications.
Reconciles purchasing card, submits expense reports, purchase orders, and check requests.
Practices project management; work task breakdowns, prioritization, and scheduling.
Works with Division Leadership to streamline office workflows for maximum efficiency of work group or team.
May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work.
Manages department lists and directories; creates and maintains departmental organization charts.

Leads medium to large scale projects and performs other duties inherent to a successful project.
Other job functions as assigned.

Minimum Qualifications:
Bachelor's Degree preferred; minimum of 3+ years' in a comparable role preferred.

Hospital or physician office experience preferred.
Excellent written and verbal communication skills, self-motivated and professional.
Solid time management / problem solving skills with the ability to prioritize work to meet stringent deadlines.
Ability to work independently and complete tasks with accuracy and minimal direction.
Proficient in Microsoft Word, Excel and PowerPoint; advanced proficiency in Outlook required.
Ability to develop and sustain a professional relationship with staff and all levels of leadership.
Must display a high level of integrity and appropriately manage confidential information, meeting all compliance standards.

Education

Bachelor's Degree: Business Administration/Management (Required)

Pay Range

$21.00-$32.55 Hourly

At Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

Medical, dental and vision insurance

Employer paid group term life and disability

Employer contribution toward Health Savings Account

Flexible Sp