Office Coordinator - Film and TV Company Sydney

Company Description

This position will be the face of the Sydney Head Office based in George Street. You will be the first contact that people seeking NBCUniversal will have. We are looking for a dynamic individual to take on this fast-paced role. You will have the opportunity be across many facets of our business with variety in the job from day to day. The successful candidate will have a positive attitude and be digitally fluent, be comfortable dealing with face-to-face customer service and have the energy and enthusiasm reflected in our industry. This role would suit someone with an administrative background who is willing to further their technical knowledge. Working predominately on the front desk and assisting IT with minor technical queries will enable this person to learn on the job and develop.

Job Description

Responsibilities:

• General administrative support to the Office Services Manager.
• Managing all visitors to the office including VIP’s, external staff and service providers
• Booking same day, National and International couriers.
• Reconciliation of monthly invoicing.
• Manage the Internal Security system including - Issuing Staff and Visitor Security passes as needed, keeping an up-to-date records and regular Auditing of all access cards.
• Liaise with the Base Building Management and use the Internal Portal for office maintenance issues.
• Support the Business Reconstitution Framework Taskforce
• Environmental Health & Safety duties, attend meetings and be a point of contact for International.
• Fire warden or First Aid duties.
• Assist with Theatrette Invoicing.
• Provide assistant to the IT team.
• Update documentation regarding support issues, requests and ensure it is accurate and maintained.
• Supervise Meeting rooms and ensure their equipment and supplies are intact. Overall presentation is acceptable for the next meeting.
• Ensuring the general appearance of the office is always impeccable.
• Kitchen and Break Out Room duties – keep tidy, restock supplies and monitor dishwashers.
• Management Level 33, booking of the Hosting Space and general appearance.
• Support HR with Onboarding.
• Assist with in-house events 
• Ad-hoc projects as require

Qualifications

OVERALL SKILLS AND EXPERIENCE

• High level customer focus and delivery.
• Professional presentation.
• Positive attitude in a busy and sometimes pressured environment.
• Previous experience in an administrative role.
• Experience with tools like Microsoft Word, Excel, PowerPoint, etc.
• Ability to work as part of a team as well as autonomously.
• Excellent communication skills.
• Ability to multitask and a strong attention to detail.
• Solid command of the English language, written and verbal.
• A passion for movies, TV and entertainement.

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

Eligibility to work in Australia. The responsibilities associated with this position are not limited to the above description and may be modified at any time by the Company