Administrative Aide, Grade 12
Montgomery County GovernmentAbout the role
Posting number: 2026-00414
Department: Department of Recreation
Division: REC 72 Aquatic Team Management
Job classification: Administrative Aide
Posting type: MCG Employees Only
Categories: Recreation, Parks and Recreation
Summary
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Please note: The salary range above represents this position’s earning potential. The anticipated hiring range for this position will be $51,351 - $64,768, based on the candidate’s qualifications and experience.
WHO WE ARE
Montgomery County Department of Recreation is a nationally recognized and award-winning agency with a mission to provide high quality, diverse, and accessible community-based programs, activities, and services that serve the recreation and leisure needs of the Montgomery County community. The department manages 39 facilities including recreation centers, senior centers, and indoor and outdoor aquatic facilities and provides thousands of programs such as out-of-school activities, aquatics, classes, youth and adult sports programs and leagues, senior programs, and therapeutic recreation.
WHO WE ARE LOOKING FOR
We are seeking a detail-oriented and highly organized Administrative Aide to provide clerical and administrative support to the Facilities Program Manager and the Director’s Office. This position plays a key role in supporting Planned Life Asset Replacements (PLAR) and the Capital Improvement Program (CIP), ensuring smooth daily operations, accurate documentation, and timely coordination with vendors and internal teams. This role requires occasional evening and weekend work.
Recreation is committed to the full inclusion of all qualified individuals and values diverse perspectives, lived experiences and cultures.?Recreation encourages BIPOC (Black, Indigenous, and people of?color), immigrants, women, LGBTQIA+, individuals with disabilities and veterans to apply. Bilingual candidates are also encouraged to apply!
Examples of duties
Key Responsibilities
• Tracking invoices, service calls, and purchase orders using spreadsheets
• Creating and managing documents using Microsoft Word and Excel
• Filing and organizing physical and digital documents
• Organize meeting agendas, supplies, and room setups for long-range planning meetings, PLAR meetings, and CIP meetings
• Clean up and restore meeting spaces after each session
• Organize, maintain, and track building plans and related documentation by filing and storing materials appropriately.
• Perform general clerical tasks such as sorting, filing, shredding, and organizing records
• Record progress notes during Capital Improvement Project meetings.
• Updating PLAR databases, spreadsheets, and tracking tools
• Prepare facilities resource documents and maintain accurate records
• Organize and track Facility Emergency Action Reports (FEAP's)
• Maintain and distribute Emergency Management resources.
• Performing other related duties as assigned
Qualifications
- REQUIRED: Must be a current Montgomery County Government employee.
- Experience: One (1) year of experience as an office support employee
- Education: Graduation from high school or High School Certificate of completion recognized in the State of Maryland.
- Equivalency: An equivalent combination of education and experience may be substituted.
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