Admin Assistant to the Dean(s) of CHS / CRS

Administrative Assistant to the Dean(s) of the College of Health Science and College of Rehabilitation Sciences (On Campus Preferred, Hybrid Optional)

REPORTING RELATIONSHIPS 

Position Supervised by: Dean(s) of the College of Health Science and College of Rehabilitation Sciences 

POSITION PURPOSE 

The Administrative Assistant is a shared position that is responsible for providing administrative support to the Dean of the College of Health Science and the Dean of the Colleges of Rehabilitation Sciences. Self-management and prioritized decision-making are required to plan, prioritize, and organize a diversified workload. This person must maintain a professional and productive demeanor and work well within a collaborative team. The ability to utilize modern office technology and software, and a desire and willingness to further enhance skills, are important for long-term success in this position.  

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES 

• Complete various administrative tasks for the respective areas, including managing active calendars and scheduling appointments; screening emails and phone calls; composing and preparing confidential correspondence; and compiling documents for meetings.
• Assist in the collection and maintenance of data and documentation as appropriate and required for the college.
• Compile reports for college-related items. 
• Work closely and effectively with supervisors to keep them well-informed of upcoming commitments and responsibilities, facilitating the appropriate course of action, referral, or response.
• Attend and record minutes of academic and other professional meetings.
• Prepare expenditures and complete related budgetary processes.
• Maintain records related to administrative, financial, and human resources.
• Perform general office duties such as filing, copying, scanning, communication, etc.
• Assist with University assessment needs.
• Serve on College and University Committees as appropriate.
• Assist with academic program on-site sessions and other university functions as needed.

Other 

• Perform other duties as assigned for the purpose of ensuring the efficient and effective functioning of the College.
• Attend and support University Commencement.

PERFORMANCE MEASUREMENTS  

Annual institution performance evaluation based on goal achievement, completion of duties, and core competencies/skills  

POSITION COMPETENCIES 

• Communication
• Development of Self
• Job Knowledge/Skill Application
• Champions Innovation
• Drives for Results
• Collaboration
• Integrity
• Critical Thinking
• Initiative
• Student/Customer-Centeredness

WORKING REQUIREMENTS/CONDITIONS 

Education/Certification: 

Bachelor’s degree from an accredited institution preferred, but not required. 

Required Knowledge: 

Understanding of and adherence to FERPA regulations. 

Experience Required: 

Administrative assistant experience is preferred. 

Skills/Abilities: 

Strong grammar and editing skill