Administrative Officer/Executive Assistant

Responsibilities

This is for potential upcoming opportunities. We will review your resume and reach out when an opportunity is available.  

  

The Advanced Research Projects Agency for Health (ARPA-H) is a research funding agency that supports transformative biomedical and health breakthroughs to provide health solutions for all. 

 

ARPA-H advances high-potential, high-impact biomedical and health research that cannot be readily accomplished through traditional research or commercial activity. ARPA-H awardees are developing entirely new ways to tackle the hardest challenges in health. With a scope spanning the molecular to the societal, ARPA-H programs have the potential to radically improve everyone's health.  

 

Noblis has large-scope, deep and decades long experience organizationally supporting federal Advanced Research Project Agencies across domains of DHS, Intelligence, Transportation, Aerospace, Sustainability, and much more.  Additionally, we have decades of experienced expertise in Healthcare, Biosciences. This has served as a foundation of our continued growth and impact as an organization.  Furthermore, as a nonprofit with a mission to "Use science and technology for the public good", we have invested leveraged our talented teams in successful innovations for new technologies that have resulted in advancing the capabilities of a variety of public sector entities to accomplish objectives in the interests of the public.  

 

Biosciences and healthcare are in a historical renaissance of advancements to change the course of biomedical advancements and healthcare.  Due to the mission of ARPA-H, and the alignment with our capabilities and history, Noblis is excited to partner with ARPA-H.  

 

We are seeking a highly organized and proactive Administrative Officer to join our team. The ideal candidate will provide exceptional administrative support to assigned government senior leaders and will play a crucial role in ensuring the smooth and efficient operation of the Mission Office. This role requires a professional who can manage multiple priorities, coordinate complex schedules, and maintain strong relationships with both internal and external stakeholders.

 

Key Responsibilities:

 

• Leadership Support:
• Develop and maintain a strong, positive rapport with senior leadership, team members, and external partners.
• Provide professional customer service expertise and administrative assistance to Mission Office Government leadership.
• Leverage prior experience in supporting executive-level personnel to anticipate needs and proactively manage responsibilities.
• Handle confidential and sensitive information with discretion and professionalism.
• Liaise with internal and external stakeholders on behalf of executives.
• Scheduling and Coordination:
• Track priorities and deadlines while providing comprehensive scheduling and calendar support to senior Government personnel.
• De-conflict between events, manage meeting invitations, and coordinate visit requests.
• Schedule and organize meetings, taking notes and minutes when required.
• Organize executive events and functions, oversee special projects and initiatives, and serve as a point of contact for executive inquiries and requests.
• Documentation and Task Management:
• Organize and manage reports, assisting in the tracking and organization of taskers, requests for information, deliverables, and action items.
• Provide assistance in tracking contract deliverables and ensuring timely completion.
• Coordinate the development and maintenance of Mission Office filing structures and distribution/mailing lists.
• Operations and Logistics:
• Process and track requests to the ARPA-H Information Technology Office (ITO) for equipment/services.
• Coordinate ARPA-H badge and Personal Identity Verification (PIV) issuances and renewals.
• Manage office moves and in/out processing of office staff, including Government and support personnel.
• Technical Support:
• Create, compile, and edit computer-generated documentation, including technical text and graphics.
• Prepare and edit documents, presentations, and reports for executive review.

• Hybrid position, 3 days on-site.

Required Qualifications

• US Citizen 

• Able to obtain a Public Trust Clearance 
• Bachelor’s degree or higher with at least ten (10) years relevant experience 

• Substantial relevant occupational experience (~15 or more years) may be considered in lieu of degree requirement