Human Resources & Administrative Specialist

The future you want is within reach.

 

At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.

 

We are seeking a highly organized and resourceful Human Resources & Administrative Specialist to join our team. This role begins as an office-based position in our Katy, Texas district office and transitions to a rotational schedule (two weeks on, two weeks off) on the North Slope of Alaska starting in May. The ideal candidate is a masterful communicator who excels at connecting departments, fostering collaboration, and identifying synergies between teams. They will play a key role in developing systems to enhance organizational efficiency, supporting employees with questions, and ensuring a seamless onboarding experience for new hires. This candidate must demonstrate the initiative to manage their time efficiently, ensuring deadlines are met while maintaining high-quality standards.

 

Here's how a Human Resources & Administrative Specialist contributes to our team:

Responsibilities

Communication & Relationship Building:

• Serve as the primary point of contact for employee concerns, such as addressing questions about pay, flight/camp logistics, schedules, etc.
• Be resourceful in finding answers for employee questions and project concerns, then diligent in following through on solutions.
• Connect teams and departments to foster collaboration and identify opportunities for synergy and process improvement.
• Provide timely follow-ups to employees to ensure their concerns are resolved and feedback is shared with relevant stakeholders.

HR & Administrative Support:

• Develop, implement, and maintain systems to improve HR processes and administrative workflows, ensuring consistent communication and organization across all teams.
• Partner with the recruiting department to virtually onboard and communicate with new employees; including assuring completion of onboarding paperwork such as project handbooks, direct deposit forms, and I-9 (E-verify) documentation for new hires.
• Maintain and organize employee records in company databases, confirm and follow up on logistics schedules, and retain/communicate other essential documentation.
• Assist accounting and payroll functions with records and other administrative tasks as necessary.

North Slope Responsibilities (May Onward):

• Partnering with HSE to coordinate and deliver new-hire orientation to new craft upon their arrival to the North Slope.
• Provide regular updates and communication to district office staff regarding project activities.
• Act as an on-site resource for employees, fostering collaboration and supporting teams in aligning their efforts to meet organizational goals.
• Various administrative administrative/office manager type responsibilities such as ordering supplies, managing mail distribution and shipping/receiving packages, coordinating meetings and events, answering phone calls, preparing and editing presentations or materials for project and district management.

Qualifications

• Exceptional Communication Skills: Proven ability to communicate effectively (verbal and written, remote and face-to-face) with diverse groups, including craft labor, management, and external clients, while fostering strong working relationships.

• Organizational Expertise: Strong track record of managing multiple projects and maintaining an organized system.

• Bridge Builder: Demonstrated ability to connect departments, facilitate alignment, and create a collaborative work environment.

• Resourcefulness: Ability to independently research and solve problems while keeping employees informed.

• Ability to Self-Manage and Prioritize: possess strong self-management skills, with the ability to work independently and stay organized in a dynamic environment.  

• Previous