Logistics and Administrative Support

Job DetailsJob Location: Colesco - Cincinnati, OH 45209Position Type: Part TimeLogistics and Administrative Support (Part-Time: 20 hrs/week) – Colesco

Location:              Cincinnati, Ohio

Reports to:          Inside Sales Operations Specialist

 

Company Profile:

Richards Industrials, founded in 1961, is a manufacturer of pressure regulators, control valves, and other fluid control products, known by customers for high quality products, great customer service, and fast & reliable deliveries.  Colesco, a division of Richards Industrials, is a stocking distributor and manufacturer’s representative that specializes in control/safety/regulator/ball valves, gauges, steam traps, and much more.  Colesco serves a wide range of end markets, including pharmaceutical, food & beverage, chemical, petrochemical, and various industrial segments. 

Richards has four Core Values:


Empowerment – Employees are our most valuable asset
Collaboration – Together we achieve more
Pioneering Spirit – Curiosity and innovation are our driving forces
Service Mindset – Never stop advocating for the Customer


And our purpose is to solve tomorrow’s demanding fluid control problems, today. 

The Position:

Richards/Colesco is now seeking a part-time team member (20 hours/week) to support shipping, receiving, inventory, and general office tasks. This role involves preparing and inspecting shipments, coordinating with carriers, updating inventory systems, and maintaining accurate records. You'll also assist with vendor communications, data entry, and operational reporting. Ideal for someone detail-oriented, organized, and comfortable working with shipping software and ERP systems.

Primary Duties & Responsibilities

Shipping Tasks


Prepare outgoing shipments: Pack items securely, label packages, and ensure proper documentation.
Create shipping labels and invoices: Use software to generate labels and shipping documents.
Schedule pickups with carriers: Coordinate with FedEx, UPS, DHL, or freight companies.
Inspect outgoing goods: Verify items match the order and are undamaged.
Maintain shipping records: Log shipment details for tracking and auditing. 


Receiving Tasks


Unload deliveries: Receive goods from trucks or delivery services.
Inspect incoming shipments: Check for damage, verify quantities, and match items to purchase orders.
Record receipts: Enter received items into inventory or ERP systems.
Tag and label items: Ensure proper identification for storage or distribution.
Report discrepancies: Notify missing or incorrect items. 


Inventory and Documentation


Update inventory systems: Reflect changes from shipments and receipts.
Organize storage areas: Maintain clean and efficient warehouse or stockroom layout.
Cycle counts and audits: Assist with periodic inventory checks.
File shipping and receiving documents: Maintain organized records for compliance and tracking.


General Office Administration


End of the month support contacting vendors to secure shipment acknowledgments and invoices
Data entry and invoicing to customers as needed
Create central repositories such as but not limited to vendor contacts, customer contacts, partial shipments, RGAs.
Update and distribute operational dashboards such as net new orders, backlog, quotes, inventory, etc.
Support outside sales with customer order status and update system as needed.
Track shipments in transit as needed


Qualifications Include:

Education & Experience


High school diploma or equivalent required; associate degree or coursework in logistics, business administration, or supply chain management is a plus.
1–2 years of experience in shipping, receiving, or warehouse operations preferred.
Familiarity with shipping software (e.g., FedEx Ship Manager, UPS WorldShip) and ERP systems.
Basic knowledge of inventory management and office administration.
Comfortable with data entry and using Microsoft Office (Excel, Outlook, Word).
Strong attention to detail and ability to work independently


Skills & Abilities


Strong customer service and communication skills.
Ability to handle multiple tasks in a fast-paced environment with constantly changing priorities.
Ability to operate general office equipment (PC, Scanner)
Physical Capability: Lift and move packages safely; assist with unloading deliveries.
Ability to use Microsoft Office products – Word, Advance Excel, PowerPoint, Adobe.
Self-directed, with considerable initiative.
Effective time management


Personal Characteristics:


Strong work ethic
Calm and resilient
Organized and detail-oriented: Maintain orderly records, storage areas, and inventory systems.


 


Motivated and proactive
Curious and creative
Disciplined
Quantitative in nature, with outstanding communication and presentation skills
Committed to meeting customer needs and providin