Executive Assistant, Walt Disney Imagineering Show Systems Studio

Job Posting Title:

Executive Assistant, Walt Disney Imagineering Show Systems Studio

Req ID:

10097561

Job Description:

About the Role & Team

The mission of the Show Systems Studio at The Walt Disney Company is to create uniquely Disney experiences that simulate the illusion of life by engineering and integrating Audio-Animatronics® figures and technology, audio/visual images and systems, special effects, and projection.

This Executive Assistant will support the studio Vice President and team. You would be joining a team of engineers, designers, and artists who share a passion for solving hard problems and building ground-breaking experiences!

Are you skilled at anticipating Executive leadership needs, thoughtful and organized, always staying one step ahead, and quick to respond to the requests for support? Do you have strong collaboration and professional relationship skills? If so, we want to hear from you. Apply today!

What You Will Do

• Manage the executive calendar, schedule/coordinate meetings in conjunction with multiple other executive assistants and calendars

• Create meeting agendas, capture meeting minutes, and circulate meeting materials

• Coordinate both on-site and off-site workshops, events and demos, including internal and external partners, vendors, and collaborators.

• Partner and work extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.

• Screen and prioritize all incoming calls, mail and/or meeting requests

• Plan travel itineraries and make travel arrangements, including reservations for events and dining as needed

• Prepare, compile, and manage expense reports for travel in a timely and efficient manner

• Assist with general department tasks, including conference room requests, ordering supplies, coordinating general maintenance and upgrades for office equipment, phones, computers, etc.

• Maintain a strong presence in the office, greeting and supporting guests/visitors and assisting with special projects

• Create a positive and inviting physical office environment that is supportive, encourages collaboration, and represents the studio well

Required Qualifications & Skills

• 3+ years of corporate executive support experience in a fast-paced and constantly changing environment

• Ability to take both a broad and detail-oriented view

• Strong written and verbal communication and interpersonal skills

• Excellent computer proficiency - expert Outlook user, strong proficiency across Microsoft Office, Zoom and Slack

• Willingness to drive communication methods in a hybrid workstyle

• Experience and ability to engage with a wide range of Imagineers, high-level company executives, and vendors, virtually and to support in-person technology demos

• Proven ability to build strong relationships across Disney, with peers, executives and within the Show Systems Studio team

• Experience supporting a dynamic and fast-paced department or team

• Excellent organizational skills and attention to detail with the ability to prioritize tasks and handle multiple tasks with set deadlines

• Ability to keep things throughout the day moving on schedule

• Experience handling confidential information — exercises good judgment and discretion while maintaining confidentiality of information and documents

• Flexibility to work overtime in urgent situations

• Interest in technology, robotics, and interactive experiences

Preferred Qualifications

• Experience within the Walt Disney Company or experiences supporting executives in an entrepreneurial technology organization

• Proficient in creating graphic design presentations in Keynote and PowerPoint

• Experience in systems like SAP and Concur

Education

• Required: High school diploma

Job Posting Segment:

WDI Delivery

Job Posting Primary Business:

Project Design & Delivery (WDI)

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Celebration, FL, USA

Alternate City, State, Region, Postal Code:

Date Posted:

2024-08-12