Executive Assistant- Sands Constellation Heart Institute

Job Title: Executive Assistant
Department: Sands-Constellation Heart Institute                  
Location: Rochester General Hospital                           
Hours Per Week: 40
Schedule: Monday- Friday 8AM-4:30PM                          
Sign-On Bonus:                

SUMMARY:
As an Executive Assistant, your superior organizational and computer skills, strong attention to detail and pleasant demeanor are essential contributors to the successful flow of information throughout the organization. 

RESPONSIBILITIES:

• Process and triage incoming correspondence and exercises judgment with respect to urgency, confidentiality and relative importance.

•  Performs a variety of administrative/clerical duties including: meetings, schedules, appointments, making copies/fax, travel arrangements, processing time cards, processing personnel data, handling budgets, and processing work orders, requisitions, expense reports, stationary orders, and the like.

•  Maintains electronic/computer databases, paper files and records, retrieves information as necessary and may creates financial, statistical, narrative and/or other reports as requested.

• Takes dictation, transcribes correspondence, and types documents which may involve highly technical or confidential information; prepares and composes a variety of correspondence or memoranda and assembles, files and manages information pertinent to overall hospital operations.

• May perform various types of business analyses, including accumulating, calculating, and formatting information into final reports.

• May assist in budget preparation, patient billing, charging, and insurance claims/programs, and coordinate activities such as: preparation and control of records, statistics, and standard reports or documentation regarding quality, operations, personnel changes, performance appraisals, etc.

• Acts as a liaison with community leaders, legislative representatives, legal representatives, board members physicians, and other organization affiliates, departments and staff members. 

• May coordinate, arrange and/or participate in preparations for: conferences, tours or orientations, training sessions, security, and annual committee meetings or organizational presentations and the like.  

• May train, direct and coordinate the activities of lesser skilled individuals.

• May need to act as a Notary Public.

• Performs special projects 

• Executes standard, special or on-going research or studies of data/information; compiles, tabulates and analyzes data, and prepares reports/recommendations, usually for action by Director or senior level staff.  

• May coordinate a variety of activities within or between reporting departments and/or affiliate organizations.  

•  Regularly contacts company personnel within the hospital at all organizational levels and/or, as required, with external contacts, such as Legal Representatives, customers, insurance companies, legislators, and government or community agencies, other organization affiliates, physicians, contractors, vendors or suppliers in the completion of assignments.
    

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EDUCATION:

LICENSES / CERTIFICATIONS: 

PHYSICAL REQUIREMENTS:

S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

PAY RANGE:

$20.75 - $29.50

CITY:

Rochester

POSTAL CODE:

14621

The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and c