Executive Assistant

Company Description

Our Mission

At Palo Alto Networks® everything starts and ends with our mission:

Being the cybersecurity partner of choice, protecting our digital way of life.
Our vision is a world where each day is safer and more secure than the one before. We are a company built on the foundation of challenging and disrupting the way things are done, and we’re looking for innovators who are as committed to shaping the future of cybersecurity as we are.

Who We Are

We take our mission of protecting the digital way of life seriously. We are relentless in protecting our customers and we believe that the unique ideas of every member of our team contributes to our collective success. Our values were crowdsourced by employees and are brought to life through each of us everyday - from disruptive innovation and collaboration, to execution. From showing up for each other with integrity to creating an environment where we all feel included.

As a member of our team, you will be shaping the future of cybersecurity. We work fast, value ongoing learning, and we respect each employee as a unique individual. Knowing we all have different needs, our development and personal wellbeing programs are designed to give you choice in how you are supported. This includes our FLEXBenefits wellbeing spending account with over 1,000 eligible items selected by employees, our mental and financial health resources, and our personalized learning opportunities - just to name a few!

At Palo Alto Networks, we believe in the power of collaboration and value in-person interactions. This is why our employees generally work full time from our office with flexibility offered where needed. This setup fosters casual conversations, problem-solving, and trusted relationships. Our goal is to create an environment where we all win with precision.

Job Description

Your Career

This on-site role at our Headquarters in Santa Clara, CA will support the VP of Product Management (Network Security R&D) and an additional Senior Leader.

As an Executive Assistant, you will play a key role in ensuring day-to-day operations run smoothly, providing core administrative support aligned with organizational priorities.

The Executive Assistant will be responsible for executive administrative duties, aligning with company priorities

Your Impact

• Manage calendars, coordinate meetings, and proactively resolve scheduling conflicts

• Organize meeting logistics, prepare agendas, and capture action item

• Provide ad-hoc support to direct staff of supported leaders

• Coordinate domestic and international travel; process expense reports in a timely manner

• Assist with preparation of basic presentations and internal team communications

• Coordinate logistics for team events, such as offsites, recognition events, and meetings

• Support onboarding logistics for new hires (systems access, workspace setup, etc.)

• Maintain distribution lists and organizational charts

• Order supplies, catering, and team materials as needed

• Collaborate with other Executive Assistants and team members on special projects and communications

Qualifications

Your Experience 

• 5+ years of administrative experience, ideally supporting Director- or VP-level leaders in a fast-paced environment

• Proficiency with Google Suite; familiarity with Concur, Workday, and Slack preferred

• Excellent organization, time management, and attention to detail

• Strong communication and interpersonal skills

• Professional, discreet, and reliable under pressure

• Comfortable working independently while remaining a strong team player

Additional Information

The Team

To stay ahead of the curve, it’s critical to know where the curve is, and how to anticipate the changes we’re facing. For the fastest-growing cybersecurity company, the curve is the evolution of cyberattacks and the products and services that proactively address them. Our Product Management Team helps us do just that. 

Our organization and employees are committed to changing as rapidly as our industry’s threats do, and to do that, we need creative product teams to address emerging cyber threats. They provide behind-the-scenes support for our products by being a source of information on our products for our systems engineers, staying on top of the environment we sell in, and helping to implement product-wide technical solutions based on our client’s feedback and needs. As threats and technology evolve, we stay ahead to accomplish our mission.

Compensati