Executive Assistant

Company

Cox Automotive - USA

Job Family Group

Business Operations

Job Profile

Executive Assistant II

Management Level

Individual Contributor

Flexible Work Option

Hybrid - Ability to work remotely part of the week

Travel %

No

Work Shift

Day

Compensation

Hourly base pay rate is $28.08 - $42.12/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Job Description

The Cox Automotive’s Senior Vice President, Sales is hiring an Executive Assistant. This Atlanta-based position will provide seamless execution of tasks, including team management and assistance with correspondence, extensive calendar coordination, meeting preparation, data entry and reporting, payment processing, recordkeeping, and management of special projects, as needed.

Responsibilities:

• Interacts daily with senior leaders and their teams.
• Coordinates Leadership Staff Meetings and all department meetings: efficient in securing the venue/meeting room, audiovisual needs, transportation, and catering, as appropriate and coordinate any off-site activities; provides administrative support on-site during meetings; to include meeting agenda, and minutes.
• Manages a complex, changing calendar: using MS Outlook schedules and prioritizes meetings, appointments, rooms, equipment, catering and other resources.
• Arranges travel (air, hotel, transportation) and coordinates agenda with regional staff when required.
• Analyzes, writes, and summarizes data from multiple sources: Develops letters, memoranda and reports from drafts and proofreads and reviews documents for grammatical and numerical errors.
• Prepares presentations, and other documents using MS Word, Excel and PowerPoint for various needs inclusive of meetings and program reviews.
• Directs inquiries to the appropriate team members and uses discretion on prioritization of engagement.
• Maintains confidential information and secure access to confidential company information.
• Takes and prepares notes of meetings, conferences, and similar proceedings; attends conferences to provide administrative support as directed by the leader.
• Sorts and distributes mail and packages to appropriate parties.
• Greets and assists visitors and arranges for escorts, as necessary.
• Tracks and processes expense reports and invoices.
• Gathers and arranges materials and relevant information for assigned project or person.
• Codes, compiles and files correspondences, records, documents and reports according to an established system.  
• Serves as a lead among other Executive Assistants.

Minimum Requirements:

• High School Diploma/GED and seven (7) years' experience OR any advanced degree with five (5) years' experience OR nine (9) years' experience with no degree.
• Proficiency in Microsoft Outlook Suite and AI tools.
• Ability to come into the Atlanta office several days a week.
• Proven experience and demonstrated ability to maintain the highest level of confidentiality is required.
• Demonstrated ability to manage multiple projects and priorities in a fast-paced, deadline driven environment.
• Exceptional detail orientation and organizational skills required.
• Demonstrated proficient communication skills (written, verbal and presentation).
• Proven ability to prioritize and work independently while collaborating and partnering with a cross-functional group.

Preferred Requirements:

• Oracle Financials, Concur, Visio and basic web design.

Drug Testing

To be employed in this role, you’ll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.

Benefits

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, parental leave, and COVID-19 vaccination leave.

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