Executive Assistant III

Company Description

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.

Here, you will have freedom to grow in a world of opportunity.

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started.

Job Description

AECOM is actively seeking a creative and highly talented Executive Assistant to be based in our Dallas, Texas office location.

The Executive Assistant will possess wide-ranging experiences, use professional concepts and exercise discretion to resolve complex issues in creative and effective ways. The role applies an understanding of business processes, gathers data, makes recommendations and provides confidential and high-level administrative support to Executives.

Primary Job Responsibilities

• Participates in the coordination of administrative functions for one or more executives.
• Serves as a representative of the organization or in lieu of the executive.
• Responsible for manning reception area and handling calls
• Managing detailed business and personal calendars, meetings, and logistics, preparing materials and setting up department activities.
• Arranging complex international and domestic travel agendas and preparing travel and expense reports.
• Organizing client, project and internal/external meetings including room bookings and catering arrangements as required.
• Relies on experience and judgment to plan and accomplish goals and make decisions with discretion.
• Performs a variety of complicated tasks.
• May direct and lead the work of others.
• A wide degree of creativity and latitude is expected.
• Works with highly confidential information.

Qualifications

Minimum Requirements:

• Candidates must possess a High School diploma and at least 10 years of relevant experience
• Experience working in a global environment and across multiple time zones
• Ability to achieve results by influence and diplomacy across a large matrixed organization
• Ability to anticipate business needs, handle issues and ask the right questions before problems arise
• Highly proficient in Microsoft Outlook, Excel, Word and Power Point
• Adept at working in a highly demanding, dynamic and fast-paced environment
• Experience working with highly confidential information
• Ability to think and act independently

Preferred Qualifications:

• 12 years of relevant experience

Additional Information

• Sponsorship for US work authorization is not available for this position
• Relocation assistance is not available for this position.

With infrastructure investment accelerating worldwide, our services are in great demand, and there’s never been a better time to be at AECOM! Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility.

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