EXECUTIVE ADMINISTRATIVE ASSISTANT

Job DetailsJob Location: Lane College - Jackson, TN 38301Position Type: Full TimeEducation Level: High SchoolSalary Range: $40,000.00 - $45,000.00 SalaryTravel Percentage: NoneJob Shift: DayJob Category: Admin - ClericalPosition:                    EXECUTIVE Administrative Assistant

Department:              Office of the President

Reports To:                President

Classification:           Non-Exempt

Job Summary: The Executive Assistant will provide high-level administrative support to the Executive Director and other senior staff.

Duties/Responsibilities:


Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
Coordinates and schedules travel, meetings, and appointments for the president.
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
Answers and transfers phone calls, screening when necessary.
Welcomes and directs visitors and clients.
Maintains filing systems as assigned.
Prepares agendas and schedules for meetings.
Records and distributes minutes or other records for meetings, upon request.
Performs additional duties as assigned by executives.
Performs other related duties as assigned.

QualificationsRequired Skills/Abilities:


Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently.


 

Education and Experience:


High school diploma required, bachelor’s degree in related field preferred.
Three to five years of experience in an administrative role.


 

Physical Requirements:


Prolonged periods sitting at a desk and working on a computer.
Ability to walk campus or climb stairs when needed.
Must be able to lift up to 5 pounds 1% of the time.
Some nights and weekends may be required.


 

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.