eProcurement Systems Administrator/Business Analyst

Department

F&A FIN - Procurement Services Solutions

About the Department

Procurement and Payment Services, located within Financial Services, partners with the campus community to ensure that all University procure-to-pay functions adhere to University policies, IRS regulations, and generally accepted standards. Procurement and Payment Services works with our customers to properly manage all aspects of the procure-to-pay cycle in a timely fashion to meet customer (supplier, faculty, and staff) needs and expectations.

Job Summary

Reporting to the Manager, Procurement and Payment Systems, Processes and Reporting , the eProcurement Systems Administrator is responsible for the daily functional operation of the University’s procurement and payments modules within Oracle Cloud. Responsible for developing and maintaining data related to contract suppliers; and analyzing extensive proposals to determine lowest cost, develop methodologies to identify similar suppliers to achieve consolidation of the University’s supplier database, and develop processes to increase process efficiency

Responsibilities

• Manages the University’s eProcurement application (Oracle Fusion) for users, suppliers, catalog management, and purchase order problem support.
• Establishes and determines appropriate access for users depending on individual, role, departmental, or organization needs for use of the system.
• Performs periodic audit of Oracle Procurement role access.
• Answers Level 2 support question pertaining to the University eProcurement application.
• Manages University marketplace messages, communications, website, and support information.
• Communicates program changes and enhancements to different groups within the University community.
• Identifies process improvements and requests enhancements from internal University IT support to improve the performance of application.
• Analyzes spend reports, supplier proposals, structure and agreements to assist procurement personnel to develop matrixes for managing supplier relations and performance.
• Creates custom and standard reports from internal and external sources to evaluate and analyze company spend vs. key performance indicators related to suppliers/suppliers for use by procurement personnel in development of business strategies.
• Provides procurement personnel with appropriate metrics for spend to support purchasing decisions.
• Researches market activity as compared to usage and demand to determine appropriate commodities and materials bundles.
• Ensures accuracy of PO terms and conditions communicated with purchase orders.
• Manages process to ensure POs are communicated to suppliers.
• Ongoing maintenance of procurement module.
• With moderate direction from others, conducts business process analyses, needs assessments, and preliminary cost/benefits analyses. Uses basic understanding of applicable business processes, systems, and industry requirements.
• Administers new IT developments, keeps up with evolving business requirements, and uses knowledge of University systems to recommend appropriate systems alternatives and/or enhancements to current systems.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree, preferably in accounting or business administration.

Experience:

• Background in a large complex organization dealing with the purchasing and payment process.
• Background in a customer service environment.
• Interface between purchasing, accounts payable, and other financial systems.
• Previous experience in a higher education institution.

Technical Skill or Knowledge:

• Familiarity with data reporting and analysis.
• Familiarity with administrative processes, procedures, and systems within a university setting.
• Demonstrated ability to use analytical techniques to reconcile financial data and review and process financial documents.
• Proficiency in the use of spreadsheet and database software.
• Openness to change, adapts, and works effectively in a variety of situations, individuals or groups.
• Knowledge and understanding of fundamental purchasing and payment concepts.
• Proficiency in all Microsoft Office applications with advanced Excel and Access skills.
• Proficient working wi