Fiscal & Administrative Assistant in the College of Education

Working Title: Fiscal & Administrative Assistant in the College of Education

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

 

College/Division: College of Education

Department: 100048 - Education Programs

 

Pay Rate: Maximum Starting

Specify Range or Amount: $44,000

 

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

 

Beginning Review Date: 01/26/2026

 

About JMU:

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?
We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:
• Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
• Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

 

General Information:

The College of Education (CoE) is accepting applications for a full-time Fiscal & Administrative Assistant which provides support to the Offices of the Dean and the Associate Deans, as well as Education Programs.

Duties and Responsibilities:

• Maintains computerized accounting of CoE operating budgets.
• Reconciles budgets and provides monthly summary reports.
• Oversees purchasing (including via Virginia’s eProcurement Marketplace), equipment requests and contracts, as well as service requests as needed.
• Handles faculty and student travel-related authorizations, reservations, professional memberships, and reimbursements for personnel of the Dean’s and Associate Deans’ Offices.
• Provides administrative support to office leadership, and assists select faculty, students, and visitors as needed.
• Develops procedures to execute duties and responsibilities effectively and efficiently.
• Communicates effectively with campus partners within and beyond the department.
• Organizes and prioritizes work to meet established deadlines.
• Demonstrates a professional commitment to the College of Education’s mission: to prepare educators and leaders to thrive in a complex global environment.
• Other duties as assigned.

Qualifications:

Required:

• Familiarity with MS Office programs, including Outlook, Word, Excel, and PowerPoint.
• Familiarity with or ability to learn PeopleSoft’s System Administration module.
• Excellent oral and written communication skills.
• Ability to organize and prioritize multiple tasks.
• Attention to detail and high level of accuracy.
• Ability to handle confidential information appropriately.

Additional Considerations:

• Experience working with PeopleSoft’s Finance and HRMS modules, ePAR, AIM, and the eVA online procurement system is beneficial, or a demonstrated ability to learn new systems quickly.
• Experience with Chrome River or a comparable expense management system is beneficial.

Additional Posting Information:

 

Conditions of Employment:  

Employment is contingent upon the s