Accounting Assistant/Expeditor Accounts Payable/Travel

Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are dedicated to fostering a culture that values individuals, talents, partnerships, ideas, experiences, and different perspectives, recognizing their importance to the continued success of the Laboratory’s mission.

Hybrid position (not 100% Telecommute), must come into the office 1-2 days per week and more if required.

Pay Range

$33.10 - $49.70 Hourly (451.4)

This is the lowest to highest salary range in good faith we would pay for this role at the time of this posting.  An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization.

Job Description

We have an opening for an Accounting Assistant to work in a dynamic and fast-paced environment.  Under minimal supervision you will perform advanced and complex accounting and travel accounting tasks, solve problems of a broad scope and complexity, and develop and implement new techniques and procedures.  This position is in the Disbursement Accounting & Services/Accounts Payable & Travel Division of the Office of the Chief Financial Officer (OCFO) Organization.

You will

• Perform advanced accounts payable vendor invoice processing through the Oracle Payable system. Interpret and apply exceptional and complex procedures within the Accounts Payable system and provide guidance regarding travel and payables, accounting policies and procedures and problem resolution assistance to LLNL organizations.
• Independently research and reconcile payment issues with contract balances and review and process credit memos, de-obligating liens, cancel checks and invoices and work reports to ensure timely payment and processing of wire requests.
• Scan and index documents using AnyDoc for all vendor invoices and records retention and research rejected Automated Clearing House (ACH) bank payments and resolutions.
• Independently respond to Accounts Payable and Travel Accounting Customer Service calls and assist Resource Analysts and other LLNL customers in resolving vendor and travel payment inquiries.
• Approve and reconcile reimbursements in the ePay Travel Reimbursement system, within LLNL Travel Policy and approve third party payment requests for training and conferences.
• Reconcile Travel and Accounts Payable balance sheet accounts for management approval, including preparation of journal vouchers and project cost transfers.
• Perform other duties as assigned.

Qualifications

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
• Associate degree in a financial or business-related field or the equivalent combination of education and experience.
• Advanced knowledge of accounting theory, policies, procedures, and regulations, as well as knowledge of Generally Accepted Accounting Principles (GAAP).
• Experience using Oracle or other financial applications and intermediate knowledge and experience with computer-based spreadsheets, report generated applications and communication tools (e.g., Microsoft Suite, Outlook, ServiceNow).
• Advanced organizational skills to handle multiple tasks simultaneously with frequent interruptions, while providing a high level of customer service and demonstrated advanced problem solving and decision-making skills necessary to independently solve problems of broad scope and complexity.
• Experience reconciling balance sheet accounts, preparing complex journal entries and financial reports.
• Experience interpreting and applying financial policy and procedures, including State and Federal policies, procedures and regulations and experience in applying and ensuring internal controls are followed.
• Ability to work independently with minimal supervision and to perform as a team member while maintaining a heavy workload.
• Demonstrated ability to meet critical deadlines and work effectively under time constraints.
• Excellent communication and interpersonal