Accounting Assistant

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

The Department of Biology is a broad-based department that consists of 23 tenured and tenure-track faculty and 19 instructional faculty members, and educates over 900 undergraduate biology majors, 3300 non-majors and 55 graduate students (Ph.D. and M.S.). More information about the department can be found at https://biology.olemiss.edu/.

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -  Finance

Sub-Family - Accounting

Career Track / Level - O3

Grade - 4

Min Mid Max $38,771 $48,464 $58,157

Role Summary

Assists with complex accounting support work and bookkeeping, such as documenting transactions, processing payments, and preparing invoices to ensure the accurate recording and reporting of financial transactions.

 

Key Skills Include:

• Multi-task and detail oriental is a must for this position.
• Capable of working independently.
• Quick Learner
• Assists with the daily operations of the department.
• Processes departmental SAP requirements.
• Compiles information and prepares reports for internal/external use.
• Assists with routine clerical work and bookkeeping, such as documenting transactions, processing payments, and preparing invoices to ensure the accurate recording and reporting of financial transactions. 

Examples of Work Performed

• Assists with the daily operations of the department.
• Performs routine accounting activities such as receiving, processing, and updating of financial transactions for an organization or team.
• Process Travel Authorizations and Travel Reimbursement Vouchers for faculty and students
• Process departmental Request for Payments for faculty and students
• Assist with accounts receivable and payable and other similar financial transactions.
• Process departmental Lab orders.
• Calculates, posts, reconciles, and verifies duties to obtain primary financial data.
• Process e-forms 
• Maintains timelines for job completion and monitors completion of tasks.
• Performs similar or related duties as assigned or required.

 

Essential Functions

These essential functions include, but are not limited to, the following.  Additional essential functions may be identified and included by the hiring department.

1. Performs complex accounting activities such as receiving, processing, and updating of financial transactions for an organization or team.
2. Processes travel reimbursements, accounts receivable, payroll, and other similar financial transactions.
3. Calculates, posts, reconciles, and verifies duties to obtain primary financial data.
4. Collects payment and counsels internal stakeholders.
5. Provides guidance to accounting support staff members.

Minimum Education/Experience

Education: High School or Equivalent

Experience: (4) Four Years Experience

 

An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Application Procedures

Applications must be submitted online (https://careers.olemiss.edu) and should include: (1) a COVER letter outlining interest and suitability for the position, (2) a RESUME, and (3) the names and contact information for THREE references.

 

Review of applications will begin immediately and continue until the position is filled. The appointment is expected to begin July 2025. Questions about the position may be addressed to the search committee chair Gwen Rogers(grrogers@olemiss.edu).

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicabl