Finance Specialist, Data Management Unit, Finance Branch, Division for Management Services, New York, P-4

The Position:

The Finance Specialist position is part of the Finance Branch of the Division for Management Services. The Finance Branch is responsible for global finance, including financial and data management, key financial policies and processes, accounting and treasury services; overseeing improvement efforts in areas of financial operations; and ensuring the ERP and related systems are configured to manage, monitor and report on key financial processes and information. The Branch also plays a key role in the custody and distribution of financial resources and the monitoring of expenditures. The incumbent of this position will supervise the staff and activities of the Data Management Unit and work in close collaboration with other units of the Finance Branch (Statutory Reporting, Revenue and Donor Reporting and the Global Monitoring and Advisory Team) as well as the Information Technology Solutions Office as a key partner. You will report directly to the Chief, Finance Branch.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

The Data Management Unit is responsible for designing and maintaining IT system integrity of financial management, accounting and reporting processes; acting as the knowledge leader of the design and functioning of the ERP and related systems as it relates to finance; contributing to system and business process efficiencies and preparation of key Statutory Reports. 

You would be responsible for:

1. Strategic management and HR management 

• Propose activities and priorities of the Data Management Unit based on branch priorities for incorporation into the branch workplan and in line with the UNFPA Strategic Plan.
• Report progress of activities under DMU accountability in the Strategic Information System and branch workplan; ensure DMU actively engages in activities to which DMU contributes.
• Actively contribute to the strategic direction of the Finance Branch and broader DMS Management Team.
• Oversee and manage the DMU team, including performance management, career progression and professional growth of team members.

2. Partnerships, Knowledge management, Communication and Training

• Represent the Finance Branch in working level meetings for Quantum ERP Agencies.
• Maintain active and positive relationships with key partners for the Finance branch, including ITSO, the operations community and other business owners. 
• Perform the knowledge leader role for all IT systems related to financial management including the ERP+ system (referred to as Quantum Plus). 
• Lead training and knowledge transfer on ERP modules and other financial systems, including preparation of training materials, SOP and guidance notes.

3. Business process and systems efficiency 

• Lead Finance Branch inputs in the design of IT systems and system configurations including the ERP and dashboards/reports, with a focus on business efficiency.
• Working with the Chief of Accounts, the Statutory Reporting Unit and business owners, ensure the ERP is adapted for any new International Public Sector Accounting Standards (IPSAS) and internal/external audit recommendations.
• Lead the operationalization of the business process in the ERP system and draft new operating procedures for new system designs as appropriate.
• Ensure the Quantum plus environment is maintained, including legacy systems operatin