Scheduled Hours

40

Position Summary

Located in the Division of Radiological Sciences and part of the Mallinckrodt Institute of Radiology and reporting to the Director of Research and Business Administration, the Senior Department Accounting Assistant is positioned at the interface of the Office of the Division Chief and five Research Centers that carry out leading edge research. This position will be the key contact for Research Center administrators on day-to-day administrative operations.

Position provides direct supervision of purchasing/accounting function that handles research funds, check requests, travel documents, purchase orders, payroll and accounting documentation.

Job Description

Primary Duties & Responsibilities:

• Formulates grant and study budgets according to established norms, enters documentation, secures approvals and establishes multidisciplinary research project control.
• Authorizes expenses on grant studies and related departmental or project study accounts.
• Process documents such as check requests, travel documents, purchase orders, blanket orders, invoice statements and various types of documents handled through office.
• Records, maintains and process functions related to various equipment used in accounting processes.
• Processes payroll and appointments for academic and staff personnel. Maintains departmental personnel files and assists with benefits administration.
• Assists supervisors with the hiring process including job requisitions, PHS entry and appointment screening.
• May supervise staff responsible for purchasing, payroll and/or accounting.
• Distributes and screens mail, routing to appropriate staff.
• Copies documents for distribution for signature.
• Reviews and approves documents such as expense reports, travel documents, purchase orders, blanket orders, invoices, spend authorizations, and other documents.
• Provides regular reporting of expenditures across the division.
• Maintains asset data and leads annual inventory process.
• Engages in special projects such as division financial planning initiatives and research symposia.
• Records and maintains process flows related to accounting functions.
• Processes payroll and appointments for academic and staff personnel. Maintains departmental personnel files and assists with benefits administration.
• Assists supervisors with the hiring process including job requisitions, PHS entry and appointment screening.
• May supervise staff responsible for purchasing, payroll and/or accounting.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at desk or table
• Repetitive wrist, hand or finger movement

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Accounting / Bookkeeping (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Required Qualifications

• Some college-level accounting coursework.

Preferred Qualifications

Education:

Bachelor's degree - Accounting, Bachelor's degree - Business

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Accounting, Accounting Software, Benefits Administration, Communication, Document Processing, Financial Accounting Systems, Interpersonal Interactions, Organizing, Payroll, Supervision, Workday

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by facto