APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Proposal and Award Generalist pursues, administers and conducts sponsored programs; identifies funding opportunities; facilitates the proposal preparation process; submits proposals; reviews awards for items specific to the faculty, department, and college/unit; informs faculty and college personnel of special contractual requirements; ensures compliance with University guidelines; and provides training to personnel on topics that cover the breadth of research administration.

• Search for, obtain, and distribute funding opportunities utilizing expertise database; maintain database information

• Collaborate with college/unit offices on funding opportunities requiring special handling such as limited submissions, RFA (Request for Application), RFP (Request for Proposal), ITQ (Intent to Qualify) and other solicitations

• Liaison with Office of Sponsored Programs, ORP (Office of Research Protection), Office of Technology Management (OTM), Risk Management or other central units as needed to support proposal development

• Lead and or participate in meetings with faculty or department heads on funding opportunities, team formation and responses to opportunities; provide recommendations to improve proposal success rate and effectiveness of award management

• Prioritize timelines/schedules through interpretation of potential funding opportunities and hold proposal team accountable

• Assist faculty or others with proposal preparation through reviewing sponsor and University guidelines and submission requirements

• Develop, finalize and/or approve proposal budget and cost share; prepare required forms, representations and certifications, and budget justification; obtain cost share approvals

• Prepare requests for advance fund numbers, fund numbers, cost centers, cost sharing cost centers, and other account set up actions

• Prepare and submit budget documents for awarded funds, budget adjustments, and account close-out transfers

• May be responsible for tasks associated with labor distribution and effort confirmation

• Participate in meetings with Office of Sponsored Programs and unit administration concerning Export Control, publication restrictions, and other potential risks; initiate follow up on sign-offs and monitor process