Administrative Assistant

Description

Job Summary: The Administrative Assistant is responsible for office administration while working within the mission, vision, and core values of the organization. The Administrative Assistant will have close interaction with volunteers and donors, and excellent customer service is essential.  

Essential Duties & Responsibilities

• Draft business      documents and project plans from both written specifications and recorded      dictation.
• Create and      maintain spreadsheets and database.
• Manage office      administration including answering phones, filing, managing calendars and      preparing and submitting check requests and expense reports.
• Coordinate logistics      for meetings and events, including invitations, RSVP’s, payments, venue,      food, materials.
• Support Kohl      Jewish Volunteer Center, Family and Community Engagement events and      programs.
• Take and prepare      meeting minutes for distribution to meeting participants
• Assist supervisor      at events and meetings.
• Assist supervisor      with maintaining donor and event information in Federation’s donor      database.
• Assist supervisor      with travel arrangements and reimbursements associated with it.
• Other duties as      assigned.

Knowledge, Skills, and Abilities: 

• Associate Degree,      Bachelor’s degree preferred plus 2+ years related administrative      experience. 
• Experience working      in administrative positions, office management required 
• Ability to manage      multiple tasks, meet critical deadlines and work in a fast-paced      environment required
• Excellent customer      service skills required
• Excellent written      and verbal communication skills required.
• Well organized      with a high level of detail orientation
• Proficient in MS Office      (Outlook, Word, Excel, PowerPoint). Preferably 2010
• Experience preparing      meeting minutes required
• Database      experience 
• This position      requires the ability to work off-hour events morning, evening and possible      weekends.

Pay Rate: 

In addition to benefits, this role has an hourly pay rate of $22 to $26 per hour. We benchmark our salary ranges for new hires in relation to the role, level, and role location; however, we consider a multitude of factors, to include relevant experience, skills, and education/training, to determine compensation within the identified range. 

The Jewish Federation of Palm Beach County is an Equal Opportunity Employer.  

The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time at the Federation’s discretion. Employment is at-will, and this job description is not an employment contract and nothing herein shall be deemed to create in any way whatsoever an employment contract.