Administrative Support Professional

H2M architects + engineers, a multidiscipline architectural, engineering, and environmental consulting firm seeks a motivated and detail oriented part-time Administrative Assistant [20 hrs/week] to assist with various administrative and project-related tasks under the direction of the project manager. Responsibilities include data entry into our Customer Relationship Mgmt. Software (CRM), and assist with the coordination of administrative/project activities related to forensic and industrial hygiene work.
The role is flexible, requiring 4 hours of work each day from Monday to Thursday, with a mandatory commitment on Fridays from 1PM to 5PM. Ideal candidates will be organized, proactive and able to work independently while contributing to team goals.
Job Responsibilities:
• Performs word processing for assigned group and support the staff with administrative/office/project related tasks as needed (i.e., formatting and editing of correspondence, memos, proposal preparation, meeting minutes, project submissions, reports, newsletters / brochures, invoices, presentations, lunch ordering, etc.)
• Performs designated administrative tasks (i.e., setup meetings: arranging time, organizing meeting room, and setting up/clean-up of supplies if needed), copying, scanning, filing, etc.
• Input of new work from clients (insurance companies) into project tracking software; assist with internal project setups; track/report on project milestones, deadlines and close-out and updates when final deliverables are completed. Provides excellent customer service (answer telephones and direct client calls).
• Receive and process new project assignments and project requests with project team members or clients; maintains the assignments via usage of CRM program system.
• Handle daily distribution of mail and help manage office (paper/pens, kitchen supplies, etc.) Interfaces with other departments and outside vendors for support services (HR, IT, Accounting, Marketing, Building Management, vendors).
• Coordinate efforts within the team and with outside consultants; keep the team posted by reporting updates verbally, and in writing, to management and clients (laboratories, ladder company, engineers/architects, sub consultants, etc.)
• Assist in the tracking/maintenance of Forensics and Industrial Hygiene Department professional licensing and certifications.
• Provides Front Desk support as needed.
• Performs other like duties as assigned.
Education/Qualifications:
• High school diploma required. Associates or Bachelor’s degree preferred
• min 3-5 years’ experience as an Administrative/Executive Assistant required, preferably preferably in the A&E, Environmental or Forensics industry supporting a large group of internal and external clients.
• Must be a team player - reliable committed to the team's success.
• Working knowledge of MS suite including Word, Excel, Access, Outlook and Power Point required.
• Must be well organized; able to multi-task and prioritize a diversified workload.
• Ability to communicate effectively with employees at all levels of the organization.
The pay range for this role is $24 - $31.25/hour
The employment offer may deviate from this published range based on a variety of factors, including but not limited to, experience, specialty, knowledge, education, geography and/or related certifications – not related to any applicant’s characteristics protected by local, state or federal law. Note: The salary or hourly rate indicated does not include other forms of compensation or benefits.


Pushing boundaries, redefining design.


About H2M:

While we have grown into a large firm over the past 90 plus years, we remain dedicated to preserving our small company connections. It is our intention to always stand as one H2M with a mission that is built around:

• Our People: It’s our people that create our culture, execute our projects, service our clients, support our communities, and help make our company a great place to work.
• Our clients: Our clients are “why” we exist as an organization. We have the experience, expertise, and skillsets that our clients do not have yet are needed to solve the problems of the built environment.
• Our communities: We commit to creating a safe environment that fosters thriving and healthy communities through our contributions and support for numerous charitable, educational, and community-based causes and organizations.

At H2M, we’re more than just the services we provide. We are a team of over 500 professionals with the knowledge, ability, and desire to create something truly impressive. When we ask for the best of you, it is right to ask for the best of the company. Your growth is our growth. Your success is our success. We are in this mission together, so let’s see it through together.