Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Plymouth, Minnesota, United States of America

Job Description:

SterilMed Inc, a member of Johnson & Johnson’s Family of Companies, is recruiting for an Administrative Assistant located in Plymouth, MN. This position may require up to 5% travel.

Per our J&J Flex Policy, the expectation for this position is to work in the Plymouth, MN office 3-4 days per week and work from home 1-2 days per week.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech.

The Administrative Assistant is responsible for providing comprehensive administrative support to the Sterilmed GMB. This role involves managing calendars, coordinating meetings, and a variety of other essential administrative duties to ensure smooth operations.

Under general direction and in accordance with applicable federal, state, and local laws/regulations, as well as Johnson & Johnson corporate procedures and guidelines, the Administrative Assistant will:

• Perform a variety of administrative tasks, including planning and coordination of company meetings and events (e.g., communication meetings, annual events).
• Schedule visitor appointments for the management board, including logistics for meetings such as travel arrangements and agenda preparation.
• Maintain daily calendars and appointments, ensuring availability and allocating time for tasks.
• Draft and assist in the preparation of business communications, presentations, and spreadsheets.
• Support communication strategy development and ghostwriting of communications.
• Arrange travel both domestically and internationally, including booking, confirming reservations, and preparing itineraries.
• Prepare and reconcile expense reports, flagging any questionable submissions for review.
• Serve as back-up approver for expense reports.
• Actively coordinate and facilitate activities with the CREDO Culture Team, including leading meetings, managing follow-ups, and fostering a positive company culture.
• Maintain organizational charts, contact lists, and other company records, while investing time in understanding business priorities.
• Identify opportunities for efficiency improvements and complete special project assignments as needed.
• Communicate business-related issues or opportunities to the next management level.
• Ensure compliance with all federal, state, local, and company regulations, policies, and procedures.
• For those in supervisory roles, oversee that team members adhere to health, safety, and environmental guidelines, ensuring necessary resources are available.
• Perform additional duties as assigned by management.

Qualifications:

• A minimum of an Associate degree, Bachelor’s degree preferred.
• Minimum of 6 years’ experience supporting upper management is required, supporting executive level is preferred.
• Prior experience in the medical device industry preferred.
• Proficient in Microsoft Office, with expertise in Outlook, Word, Excel, Publisher, and