ADMINISTRATIVE ASSISTANT II - SES - 64001780

Requisition No: 875740 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT II - SES - 64001780

 Pay Plan: SES

Position Number: 64001780 

Salary:  $38,404.86 

Posting Closing Date: 05/21/2026 

Total Compensation Estimator Tool

Florida Department of Health

 

Office of the General Counsel

 

Equal Opportunity Section

 

Administrative Assistant II - SES

 

Open Competitive Opportunity

 

Salary: $38,404.86 Annually

 

Your Specific Responsibilities:

This position reports directly to the Equal Opportunity (EO) Manager in the Office of the General Counsel (OGC), Equal Opportunity Section (EOS). The position performs professional administrative work on an independent basis by assisting staff in the OGC, EOS.  This position works independently in making decisions and obtaining solutions to problems, issues, and other matters that fall within policies and procedures, rules and laws relating to Equal Opportunity in employment and service delivery and other administrative areas.  This position communicates with all levels of Florida Department of Health (FDOH) staff and must establish and maintain an effective working relationship with all FDOH staff. 

Creates EOS case files, proofreads EOS correspondence (e.g., reports of investigation, closure letters, memorandums, accommodation forms, exhibits, etc.) for Inspector Specialists and the EO Manager, routes and distributes EOS correspondence to designated parties, maintains and updates the electronic status report and ensures each Inspector Specialist updates the status report and the case notes log for designated actions.

Receives, reviews, and routes incoming EOS correspondence via mail and fax and ensures all outgoing mail is sent appropriately and timely.  Monitors the EOS’ zzzz feedback mailbox by reviewing incoming emails and forwards to the appropriate EOS staff.

Receives and routes telephone calls and coordinates with the EO Manager or designee to ensure coverage. 

Maintains EOS records and files, which includes filing in appropriate storage area, retrieving files, and preparing records for destruction.  Copies/Scans and reviews files for public record and litigation requests.

Performs general administrative functions for the EOS, such as approving WORKS application charges (except those made by the incumbent of this position), preparing purchase requisitions and purchase orders, ordering supplies, acts as a purchasing card cardholder; reconciles monthly P-card charges; arranges for maintenance and repair of all office equipment, telephones, computers, and building fixtures; records property management and inventory.

Makes or assists EOS staff with travel arrangements and completes travel authorizations and travel vouchers in accordance with FDOH policy and procedures.  Coordinates trainings and conferences facilitated by the EOS and prepares training materials.

Retrieves and prepares annual performance evaluation data for the Equal Opportunity Manager six (6) months prior to the end of the performance evaluation period and at the end of the performance evaluation period. 

 

Performs other related duties as requested. Required Knowledge, Skills, and Abilities:

Working knowledge of Microsoft software and applications

Knowledge of office procedures and practices

Knowledge of the principles and techniques of effective verbal and written communication and proficiency in the English language

Ability to use computers

Ability to work independently

Ability to understand and apply applicable rules, regulations, policies, and procedures

Ability to establish and maintain effective working relationships with others

 

Minimium Qualifications:

One (1) or more years of experience working as an administrative assistant. 

Proficiency in Micosoft Office applications (i.e. Word, Excel, Powerpoint, etc.)

 

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