Accounts Receivable Specialist

Company Description

SOCOTEC is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects.

SOCOTEC’s combination of expertise, experience and methods are increasingly recognized as best-in-class fueling significant growth.

Job Description

We have an onsite opportunity for a seasoned Collections professional to work in our New York office.  This position manages a portfolio of receivable accounts for several SOCOTEC entities. This specialist role will contact valued clients to obtain payment.  In addition, this specialist will send collection letters and respond to correspondence, as authorized by the Supervisor.  Some collections research required includes analyzing the contract/proposal, coordinating with Project Managers, collecting copies of all prior correspondence, analyzing the collectability of each Account’s invoices, preparing ledgers of invoices and payments, monitoring the progress of cases, sequencing the collection activities to document steps taken and working with the Legal team.

Responsibilities Include:

• Preparing Aging reports in Excel for management
• Analyzing A/R reports to prioritize work
• Working closely with a Biller to maintain billing/collection folders for assigned projects with all the appropriate documents including proposals, monthly client invoices, correspondence, and updates
• Reviewing proposals/contracts
• Issuing client account statements monthly
• Contacting clients regarding past due payments
• Updating accounting records in Deltek with new payments, balances, client information and collections notes
• Reporting on collection activity to upper management
• Provide Legal with all documentation necessary for the demand letter.
• Perform weekly and monthly reporting, ad-hoc analysis and assist with special projects related to client receivables.
• Track the due dates for all assigned cases and follow up with stakeholders to drive cases to closure.

Qualifications

• Excellent verbal and written communication skills.
• Detail oriented and highly motivated, self-starter
• Strong computer skills, proficiency with Excel and Word. Experience using Deltek is a plus
• Strong organizational skills
• Excellent communication skills
• Experience with hourly and lump sum billing
• Ability to work well with others, meet deadlines and respond to changes in priorities
• Adaptive to changing processes, improvements, and new tasks.
• Previous experience at an A/E Consulting firm is preferred
• Industry experience preferred

Additional Information

SOCOTEC offers a competitive benefits package and an exciting & inclusive company culture where we foster learning and growth through our mentorship program, continuing education support, and other initiatives.

For more information, please visit www.socotec.us

SOCOTEC is an Equal Opportunity Employer.

SOCOTEC is an Equal Opportunity Employer.