Quality Systems Administrator (Part-time)

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Job Summary

The Administrative Assistant I is an entry‑level support role responsible for performing routine clerical and administrative tasks that enable efficient office operations. The role emphasizes accuracy, organization, responsiveness, and adherence to procedures. Success is measured by reliability, task completion, documentation accuracy, and quality of administrative support.

Job Description

Objective

The Quality Systems Administrator is responsible for the implementation and maintenance of the laboratories ISO/IEC 17025 management system.  This position works with laboratory personnel to maintain the relevance of management system documents and processes.  In addition, this position leads continuous improvement activities to ensure system compliance and effectiveness.  This role requires competence and skill to carry out work independently with thoroughness and efficiency while maintaining a high level of overall quality. 

Essential Responsibilities

Examples of specific responsibilities and tasks include, but are not limited to:

• Develop procedures, work instructions, templates and various forms/records to ensure processes are effective meeting quality standard requirements.
• Collaborate with laboratory personnel to create and revise documents as needed to maintain system compliance and effectiveness.
• Coordinate and lead the implementation of improvements.
• Train personnel on the management system and communicate changes.
• Lead and manage the internal audit process.
• Manage information and requirements in the ISO/IEC 17025 registrar portal.
• Perform periodic audits of testing process for thoroughness of documentation and records.
• Review management system documents for relevancy and suitability.
• Maintain customer specific requirements.
• Maintain personnel training records and competence matrix.
• Maintain the corrective action database.
• Monitor performance metrics/milestones and create reports for management.

• Supports company accreditation activities as it pertains to the laboratory.
• Performs other job related and support activity duties as required.

Experience: 1+ years

Education: Associate's or 2 Year Degree

Certifications: N/A

Knowledge/Skills/Abilities

• Ability to understand requirements in external standards.
• Good understanding of personal computers in the workplace and associated software, such as Microsoft Windows and Office.
• Working knowledge of SharePoint, Jira, and TortoiseSVN, a plus.
• Excellent organizational skills and interpersonal skills to work effectively with others and as part of a team.
• Ability to manage workload to meet or exceed deadlines.
• Detail oriented and effective follow-up skills.
• Excellent written and oral communication.
• Effective presentation skills.

Scope of Supervision: N/A

Travel Required: Minimal

Physical Demand (Special Considerations): While performing the duties of this job, the employee is frequently required to sit, stand, walk, kneel/squat, bend, and push/pull/lift up to 25 lbs. Occasionally, they must crawl, handle, and push/pull/lift over 25lbs.

Keywords:   System administrator, system coordinator, management system, ISO/IEC 17025, ISO 9001, ISO 14001, ISO 45001, accreditation, A2LA, internal audits, compliance, checklist.

This position description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

This position description has excluded the marginal functions of the position that are incidental to the performance of essential job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will possess the skills, aptitudes, competencies and ab