NVO Gerlach Office Assistant - Seasonal

JOB SUMMARY

The Gerlach Office Assistant will provide administrative support in the day-to-day operations of the Burning Man Gerlach Office that meet the ongoing and evolving needs of the organization. This collaborative role embodies best practices across organizational functions that enhance office operations and culture; and will regularly seek input and offer feedback to office leadership. 

This is a temporary, full-time, non-exempt role, based in Gerlach, NV running from May to October, 2026.

The deadline to apply for this role is 5:00 pm Pacific on March 13th, 2026.

DUTIES & ESSENTIAL JOB FUNCTIONS

Communications (45%)

• Answering incoming calls on a multi-line phone.
• Making and responding to 2-way radio calls, emails, or application-based platforms on behalf of staff or visitors.
• Greeting the public and Burning Man Staff at the Gerlach Office.
• Daily updating and maintaining the intake databases, including NVO staff and visitors (staff and guests). 
• Update and provide weekly reports to the Gerlach Office Manager about the Gerlach Office and job operations.
• Ensure that private or sensitive information about individuals or the organization is handled confidentially.
• Daily communication with the Housing, Ranch, or associated staff or teams regarding projects, issues and concerns as they arise.

General Administrative (35%)     

• Data entry and database management.
• Handling expense reports for the Gerlach Office Manager.
• Collecting, researching, and completing documentation related to Nevada operations-based activities.
• Photocopying, faxing, and mailings.
• Assist in receiving, logging, distributing, and securing packages and mail that arrive at the Gerlach Office and the Gerlach post office.
• Filing and maintenance of electronic filing systems. 
• Ensuring all office equipment is in working condition.
• Maintaining calendars and assisting Staff with the various NVO, DPW and BMP calendars.
• Daily maintenance of databases pertaining to NVO staff package tracking, delivery, and pick up.
• Scheduling conference calls or meetings in the Gerlach Office, Black Rock Saloon, or online.
• Providing employees with relevant documentation and databases.
• Organizing, planning, or assisting in hosting and executing the operations for company parties, events, or meetings.
• Updating, maintaining, and reporting on incoming visitors, staff, and guests.
• Receive mail and packages at the Gerlach Office and Packaging container during the event and pick up mail and packages from the Gerlach Post Office.
• Enter in package data for tracking purposes.                                                                             
• Deliver packages only to authorized locations or recipients. 

Office Maintenance (15%)             

• Ordering, acquiring, and stocking items needed for Gerlach Office operations.
• Keeping an inventory and stocking office materials.
• Maintaining a clean and organized workspace. Clean common areas to standards outlined by the Gerlach Office Manager.
• Maintain the office space's integrity by reporting any questionable variations from office policy or operations to the Gerlach Office Manager.