Administrative Assistant - Finance and Administration

Job Posting Title:

Administrative Assistant - Finance and Administration

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Hiring Department:

Undergraduate College

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Limited Duration Based on Business Need

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

A flexible work schedule is available with work hours being 10-25 per week. Must be eligible to work in the United States on a full-time basis for any employer.

Purpose

Provide administrative support to the student aid accounting team in the Undergraduate College Business Office during the peak processing summer season.

Responsibilities

• Provide various administrative support to the student aid accounting team as part of the Undergraduate College portfolio primarily processing outside scholarship checks and providing accounting support including managing problem checks, contacting donors, and keeping files accurate.
• Performs general office functions for any given department reporting to Undergraduate College that works with the Business Office directly including but not limited to - filing, copying, faxing sorting. Provides basic temporary support for any given department reporting to Undergraduate College at any given time and general support to staff, faculty, and visitors.

Required Qualifications

High school graduation or GED and 3 years of experience performing clerical or administrative support. Highly organized and capable of tracking and managing multiple tasks and deadlines. Basic understanding of Office Suite and Outlook and Adobe and comfortable navigating and using computers. Ability and willingness to learn and use new technologies intuitively is crucial. Written and verbal communication skills are critical, and ability to present and communicate professionally and clearly is a key element to this job in a business office serving over 500 employees. Willingness and ability to work with staff who are not physically present in the office is crucial.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Familiarity with University of Texas systems. Experience working within Undergraduate College. Familiarity with UT Box, Smartsheet, Jira Service Desk, UT Austin Mainframe. Intermediate level experience with Microsoft Office Suite, specifically Outlook, Excel, Word.

Salary Range

$25/hour

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.<