Legal Administrative Assistant

Join Shumaker, where the excitement of legal excellence intersects with an enjoyable and vibrant workplace! We are not just an AmLaw 200 law firm, we are a dynamic, community-focused firm that thrives on the energy and enthusiasm of serving our clients and communities. At Shumaker, we believe in blending professionalism and fun, making us the perfect destination for those who seek both career growth and a lively, engaging work culture.

We are seeking a Legal Administrative Assistant to assist attorneys in the areas of real estate (residential/commercial), family law, trusts and estates, public policy, corporate/tax and litigation. The candidate will be responsible for assisting in day-to-day operations of attorney practices, including carrying out administrative services and ensuring that attorneys are able to provide exceptional service to their clients. The ideal candidate will have at least 3 years of related legal experience, a strong work ethic, exceptional problem-solving skills, and be comfortable working in a fast-paced and dynamic workplace.

This position will be working full-time in our Dade City, Florida office.

FLSA Status: Hourly Non-Exempt

 

Job Classification: Reports and is responsible to the Litigation Department Administrator(s) and all attorneys within the department(s).   Primary Responsibilities:

• Maintains regular and punctual attendance
• Writes, proofreads, sends, files, and manages correspondence, memos, pleadings, contracts, forms, indices, and other related documents
• Receives, reads, and routes incoming mail
• Answers multi-line telephone and routes calls to appropriate members within the organization
• Manages appointments, calendars relevant deadlines, and maintains updated contacts
• Manages multiple time-sensitive projects and applies various procedural guidelines of differing jurisdictions
• Keeps cases ordered by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; confirming case status with attorney
• Tracks case costs by verifying outstanding balances with attorney, clients, and providers
• Supports case preparation by organizing case summaries and materials for mediation conferences; preparing pleadings; monitoring and obtaining discovery responses; organizing materials for team case review
• Helps develop cases by maintaining contact with parties involved including, but not limited to scheduling depositions; preparing and forwarding summonses and subpoenas; drafting complaints; preparing and filing discovery requests; preparing responses to opposing counsel; as well as generating status reports
• Keeps clients informed by maintaining contact; communicating case progress

  Other Responsibilities:

• Performs other work-related duties as assigned and appropriate for specific area(s) of law as assigned
• Assists other legal administrative assistants as needed with workload
• Updates job knowledge by participating in ongoing educational opportunities
• Furthers organization goals by accepting ownership for accomplishing new and different requests as well as exploring opportunities to add value to job accomplishments

 

Education, Experience and Skills:

• Minimum of high school diploma required
• 3+ years of corporate, litigation and/or real estate legal experience preferred
• Strong technological skills including proficiency with Microsoft Office applications, Nuance PDF and practice management systems, portals and technologies
• Superior research and reporting skills, including the use of online services, databases and the Internet
• Project management skills including a strong aptitude for managing and prioritizing multiple projects and deadlines
• Excellent written and verbal communication skills as well as analytical, problem solving and decision-making skills
• Ability to work independently, stay organized and maintain a high degree of confidentiality

 

Physical Requirements:

• Sitting frequently, six out of eight hours per day
• Sitting position static for up to one-half hour at a time
• Lifting and carrying up to 20 pounds occasionally, up to one hour per day
• Bending and stooping occasionally, up to one-half hour per day

 

Notice to recruiters: We are not currently accepting outside recruiter submissions for this position.

 

Shumaker provides equal employment opportunities (EEO) to all employees and applicants for employment without regard