Administrator, Executive

Journey with us! Combine your career goals and sense of adventure by joining our exciting team of employees. Royal Caribbean Group is pleased to offer a competitive compensation & benefits package, and excellent career development opportunities, each offering unique ways to explore the world.

 

Position Summary:

 

The Executive Administrator should be the executive’s “right-hand person” enabling them to advance company initiatives and goals. They filter and attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions. The Executive Administrator provides broad secretarial duties, and departmental administrative support to Sr. Vice President F&B and VP Entertainment Royal Caribbean International; some of the expectations of the Executive Administrator are:

 

• Composes non-routine communication and general correspondence.
• Generates reports or presentations; addresses general correspondence and employee.
• Point of contact with external organizations and vendors. Attends to phone, file maintenance and daily calendar for all executive meetings, conferences and coordinates travel and makes all travel arrangements, prepares expense reports for executive.
• Manage scheduling for company executive(s).
• Draft, review and send communications on behalf of company executive(s)
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
• Answer and respond to phone calls, communicate messages and information to the executive.
• Prioritize emails and respond when necessary.
• Coordinate travel arrangements.
• Maintain various records and documents for company executive(s).
• Addresses general inquiries from other executives or external vendors.
• Assist Traveling Team with cabin requests, SRMs and IT issues.
• Process all company VIP requests.
• Work directly with the executive to support all aspects of his/her daily routine.
• Maintain the calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements.
• Exercise discretion in committing time and evaluating needs.
• Serve as a liaison including receiving and screening t