Administrative Assistant - Part Time - 22.5 hours - Evening Shift - Atlantic Health Overlook Medical Center, NJ

This position is responsible for ensuring efficient operation for general office tasks and administrative duties for outpatient behavioral health. Responsible for confidential and time sensitive material. Familiar with a variety of the behavioral health concepts to help organize clinician and provider schedules. Effectively communicates via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

1.Completes all tasks related to patient registration in electronic medical record including checking in patients for treatment, provide additional documentation required for patient appointments.

2. Schedules patients according to clinician/provider follow up timeline and availability.

3. Assists with editing scheduling templates for clinicians/providers.

4. Answers telephone calls in appropriate manner and responses according to requested need.

5. Greet patients and make them feel comfortable, both in person and over the phone

6. Provides general information to individuals calling.

7. Takes inventory and orders office supplies.

8. Informs Business Office Supervisor of any barriers related to workflow.

9. Provides general support to visitors and provides information by answering questions and requests.

10. Monitor and order office supplies, ensuring adequate inventory for daily operations

11. Performs other related duties as assigned.

12. Completes all mandatory AHS trainings and competencies as assigned

1. High School diploma/GED required, Bachelor’s degree preferred

2. Minimum of 1–2 years of administrative support experience, preferably in a healthcare or

behavioral health setting

3. Experience with Electronic Health Records (EHR) systems preferred

4. Bilingual a plus

Competencies - 

1. Requires critical thinking skills, decisive judgment, and the ability to work with minimal supervision.

2. Excellent communications skills

3. Excellent time management skills and the ability to prioritize work

4. Strong organizational skills with the ability to multi-task

5. Good working knowledge of Microsoft Office Suite including Word and Excel, and Microsoft Teams.

6. Ability to read and interpret documents.

7. Ability to work independently.

8. Upholds professional ethical standards, maintains appropriate boundaries and therapeutic relationships

At Atlantic Health System, our promise to our communities is; Anyone who enters one of our facilities, will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 20,000 team members. Headquartered in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation. Our facilities and sites of care include:

• Morristown Medical Center, Morristown, NJ
• Overlook Medical Center, Summit, NJ
• Newton Medical Center, Newton, NJ
• Chilton Medical Center, Pompton Plains, NJ
• Hackettstown Medical Center, Hackettstown, NJ
• Goryeb Children's Hospital, Morristown, NJ
• CentraState Healthcare System, Freehold, NJ
• Atlantic Home Care and Hospice
• Atlantic Mobile Health
• Atlantic Rehabilitation

We also have more than 900 community-based healthcare providers affiliated through Atlantic Medical Group. Atlantic Accountable Care Organization is one of the largest ACOs in the nation, and we are a member of AllSpire Health Partners.

We have received awards and recognition for  the services we have provided to our patients, team members and communities. Below are just a few of our accolades:

• 100 Best Companies to Work For ® and FORTUNE® magazine for 15 years 
• Best Places to Work in Healthcare - Modern Healthcare
• 150 Top Places to work in Healthcare - Becker's Healthcare
• 100 Accountable Care Organizations to Know - Becker's Hospital Review
• Best Employers for Workers over 50 - AARP
• Gold-Level "Well Workplace": Wellness Council of America (WELCOA)
• One of the 100 Best Workplaces for “Millennials” Great Place to Work® and FORTUNE® magazine
• One of the 20 Best Workplaces in Health Care: Great Place to Work® and FORTUNE® magazine
• Official Health Care Partner of the New York Jets
• NJ Sustainable Business 

Named one of America's 50 Best Hospitals by Healthgrades, a World’s Best Hospital by Newsweek and recognized as a Best Regional Hospital in the NY Metro area by U.S. News & World Report.

Our Atlantic Neuroscience Institute is the region’s leader in neuroscience care. A hub for the New Jersey Stroke Network, we offer a broad ran