Supply Chain Administrative Assistant

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

Bechtel’s Manufacturing and Technology (M&T) Business Unit is designing, building and commissioning a semiconductor fab in Clay, NY. M&T is an exciting and growing business unit that serves customers in the semiconductor, datacenter, life sciences, and electric vehicle markets. M&T strives to exceed our customer objectives through utilizing our agility, innovative technologies, and world class talent. M&T solves the industry's toughest challenges, building both our company and the world for the future. Headquartered in Reston, Virginia, the M&T global business unit also includes colleagues working in Arizona, Ohio, Texas, India, and additional project locations around the world.

Job Summary:

In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.  #LI-SM2 

Major Responsibilities:

• Performs clerical and some administrative duties​
• Formats, proofreads, and distributes various routine correspondence, reports, and forms using basic to intermediate features of Bechtel approved software applications​
• May assist in researching information​
• May prepare and distribute notices, agendas, information packets, and produce meeting minutes​
• Stays abreast of key issues, commitments, and priorities of supervisor​
• Scans calendar for conflicts and notifies responsible manager​
• May work with confidential information​
• Coordinates  travel arrangements and travel itineraries​
• Prepares detailed expense reports using Concur or other expense report software as required​

Education and Experience Requirements:

• Requires 1-2 years of related experience​

Required Knowledge and Skills:

• Intermediate to advanced skills in Microsoft Office Suites. A skills test may be administered to determine proficiency.
• Working knowledge of SharePoint
• Wo