Office & Administration Specialist Senior - Academic Administrative Assistant to the Dean, School of Business and Information Technology

Join Us at M State

Where your work helps create a success story for every student.

Minnesota State Community and Technical College (M State) is seeking passionate, talented professionals to join our learning‑centered community. Whether you are an educator, administrator, or staff professional, your work at M State will directly support students as they shape their futures and will strengthen the communities we serve.

With four welcoming campuses in Detroit Lakes, Fergus Falls, Moorhead, and Wadena, M State combines big‑college opportunities with a small‑college feel, offering nationally accredited programs, flexible learning options, and a deeply student‑focused culture.

Why Work at M State?

At M State, we are all in on student success.

Our work is guided by shared values of:

• Integrity – As dedicated professionals, we act with purpose in everything we do. We are sincere and honest in our relationships and communications, and hold ourselves accountable to doing the right thing even when no one is watching.

• Inclusion – We welcome, respect and accept people for who they are and celebrate the power of our collective differences in creating and shaping more robust, energized communities.

• Innovation – Through the power of our four campuses, strategic partnerships and creative problem-solving, we enhance communities. We incorporate technology to improve student experience, and we see continuous improvement as a constant.

Together, these values support our vision: A success story for every student.

Position Overview

M State is accepting applications for an Academic Administrative Assistant to the Dean, School of Business and Information Technology. This position is located on the Moorhead campus.

This position exists to provide high-level administrative support to a large, complex, multi-campus academic unit and provides support to the Dean and the staff in the unit. This position must be able to work independently with little oversight and is responsible for managing complex administrative activities including managing faculty and staff assignments; budget development and maintenance, providing information and assistance to stakeholders; and providing project management for Dean’s annual projects. This position serves as the central location for communication with the divisions serving students, faculty, staff, and the Dean.

The values that guide our work include access and opportunity, equity, inclusion and belonging, cultural competence, cultural responsive pedagogy & service, and community engagement.  Our educational environments are culturally relevant, responsive, and innovative to the students we serve. Our students are assets, we affirm their identities and lived experiences, and provide spaces that are emotionally safe and reflect who students are.

Responsibilities

Customer Service.

On a daily basis, live the mission, vision and values of M State to ensure a positive experience for all students and stakeholders. Service to M State students and stakeholders is a core component of the position and work responsibilities.

Project Management (projects align with department assignment)

Project management for priorities and initiatives and initiatives for the School of Business administrative support for School division meetings, annual initiatives, and large projects Facilitate and coordinate the program review process Organize and facilitate meetings for the Dean with external stakeholders Analyze enrollment numbers during peak registration periods and make subsequent course recommendations to the Dean Serve as content manager for School webpages and SharePoint sites Direct the budget request process by preparing spend report and budget request forms for each cost center