NNFD Project Management Coordinator

Requisition Id 14818 

 

Overview:

We are seeking a proactive and organized Project Coordinator to support Project Managers in the execution of complex, multi-phase infrastructure projects in Nonreactor Nuclear Facilities Division. This role is focused on coordination, procurement tracking, documentation management, and stakeholder engagement in category 2 and 3 nuclear facilities. The Project Coordinator plays a key role in aligning internal and external resources, managing project logistics, and maintaining project momentum through detailed tracking and cross-functional collaboration.

 

 

Major Duties/Responsibilities:

 Project Planning & Coordination:

• Support planning, scheduling, execution, and closeout of multi-phase infrastructure projects in category 2 and 3 nuclear facilities.
• Collaborate with facility operations, engineering, and maintenance teams to coordinate internal and external resources in category 2 and 3 nuclear facilities.
• Assist in risk and issue tracking, ensuring timely flagging and follow-up with project managers.

Outage Coordination:

• Coordinate outage activities across the Laboratory.
• Track and maintain outage matrices and readiness checklists.

Procurement & Vendor Tracking:

• Submit and monitor procurements and follow up on delivery status.
• Coordinate with procurement staff and vendors to ensure timely delivery and resolve issues.
• Track the use of external vendors and support contracts.

Submittals & Approval Routing:

• Manage preparation, submission, and routing of submittals for internal and external reviews.
• Track approval workflows to ensure timely responses and maintain document version control.

Task and Action Tracking:

• Monitor project deadlines and deliverables.
• Coordinate with task owners to maintain schedule alignment and accountability.

Reporting and Communication:

• Compile Earned Value data using BI tools and P6 reports; support monthly EV reporting.
• Prepare and distribute weekly project progress updates and executive summaries.
• Capture meeting notes, converting them into clear action items and summaries.

Document Management:

• Organize and archive project documentation (e.g., outage plans, stakeholder lists, comms plans).
• Maintain version control and ensure accessibility of key documents to the project team.

Cross-Departmental Support:

• Coordinate with institutional work control, safety, and procurement groups to secure necessary resources.
• Integrate institutional requirements into project plans.
• Provide communication support to ensure alignment among project stakeholders.

Stakeholder Management:

• Act as a liaison between the PM team, project teams, and other departments to ensure alignment and collaboration.
• Facilitate regular meetings and maintain communication channels to keep stakeholders informed.
• Help identify and resolve issues or conflicts during project execution.

 

 

Basic Qualifications:

• BS or BA degree and 3 years of experience in project coordination, project controls, or a similar role in a technical, facilities, or infrastructure environment.