Business Support Specialist and Executive Admin, US Ag & Fleet

UPL Limited (NSE: UPL & BSE: 512070, LSE: UPLL) is a global provider of sustainable agriculture products and solutions, with annual revenue exceeding $6bn. We are a purpose-led company. Through OpenAg®, UPL is focused on accelerating progress for the food system. We are building a network that is reimagining sustainability, redefining the way an entire industry thinks and works – open to fresh ideas, innovation, and new answers as we strive towards our mission to make every single food product more sustainable. As one of the largest agriculture solutions companies worldwide, our robust portfolio consists of biologicals and traditional crop protection solutions with more than 14,000 registrations. We are present in more than 130 countries, represented by more than 10,000 colleagues globally. For more information about our integrated portfolio of solutions across the food value chain including seeds, post-harvest, as well as physical and digital services, please visit upl-ltd.com and follow us on LinkedIn, Twitter, Instagram and Facebook.

 

 

JOB SUMMARY: Located at our Cary, North Carolina satellite office, the Business Support Specialist will organize and coordinate administration duties, office procedures. He/she will also be responsible to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. This role would also provide executive support to the leadership on-site and coordinate events as required. They will also be responsible for Fleet Management support and coordination with our fleet services provider, internal employees, HR, Finance and Legal on policy, fleet administration matters.

 

JOB DUTIES & RESPONSIBILITIES:

 

Office Management support for US Ag Office in Cary, North Carolina (40%):

• Assist employees with day-to-day administrative needs – shipping and receiving, printing, faxing, coordinating food servicing needs, coordinating meeting rooms, answering phones, directing visitors.

• Stock and maintain office supplies and kitchen.

• Act as main point of contact for office vendors (coffee, copier, shredding, shipping, furniture, maintenance & repair, etc.).

• Coordinate preparation for new employees:  Assign seats, ensure IT equipment is ordered & present, create welcome bags, give tours.

• Act as a primary executor of safety preparation activities and procedures. Coordinate with HR, Legal and Safety Management teams on Safety and Compliance matters on-site.

• Act as liaison with building management, attending community meetings and sharing information with employees as needed.

• Sorting of all incoming mail, maintaining of the copiers/scanners/fax machines. Ensuring the mail is sorted and distributed in a timely manner, avoiding any major issues/ implications due to delays.

• Receive and process all invoices for office management related vendors.

 

Fleet Administration support to Field Staff of all UPL Group Companies (US & Canada) entities currently more than 200 Vehicles (30%):

• Manage the day-to-day fleet program & address all issues that arise with the North America Fleet program.

• Collecting & keeping driver’s license reports up to date.

• Coordinate with Company Executive Management of all UPL US and Canada entities as well as HR and Finance in supporting and implementing the Fleet Program in compliance with the Company Policy and Safety Standards. Ensure that Fleet Management Policy is up-to-date and reviewed annually or when any change occurs.

• Contributes to the cross functional development of the Company Policy and its enforcement

  • Partner with HR to ensure fleet policy signatures of all drivers

  • Coordinate with HR on Development & Execution of Annual Driver Safety Program.

  • Partner with Company Tax Department and HR to ensure the Fleet Management Company personal use calculation is current with regards to any tax law changes.

• Coordination with Fleet and/or Fuel Management Company on a regular basis, regarding:

  • Requesting new fleet vehicles for