Facilities Coordinator/Administrative Support

A TOWN WHERE EVERY DETAIL, FROM VISION TO EXECUTION, MAKES LUXURY SEEM SIMPLE.

Alys Beach is a master-planned 158-acre beach community in active development that includes luxurious private dining, recreation and retail amenities and experiences, vacation rentals and several signature annual events. With our purpose driven by excellence in accountability, commitment, integrity, passion, respect and unity, our employees are the foundation behind the beauty and design of Alys Beach.

Alys Beach offers an industry leading compensation plan, medical/dental/vision benefit plans beginning on day one.

Job Summary: 

We are seeking a dedicated, and proactive Facilities Coordinator to join our team.  The successful candidate will be responsible for various facilities management tasks and coordination services requests to ensure smooth operations in our community.

Job Responsibilities:

• Position requires a high sense of urgency while being detailed oriented.
• Correspond with homeowners, employees, vendors on all matters.
• Acquire, establish, set up and maintain a positive working relationship with various vendors.
• Phones, answering, assigning, providing, tracking, and following up requests for services.
• Emails, answering, responding, assigning, tracking, and following up in a timely manner.
• Key issuance, issue, log, track, follow up in accordance with the Key SOP.
• Maintenance connection, creation, assigning, tracking, closing g, reassigning, and follow up of work requests, projects, and preventative maintenance.
• Assign daily reoccurring work orders.
• Enter, schedule, and dispatch work orders. If vendor is required, contact vendor.
• Overseeing the timely and successful completion of maintenance requests.
• Keeping organized work orders, related emails, record expenses, inventory items, and complete work orders daily.
• Software, usage of Microsoft Outlooks, Excel, and Word.
• Run required reports and create reports upon requests.
• Monitor, manipulate, and operate engineering work order system.
• Function as liaison to field personnel.
• Adhere to and uphold company policy withing department.
• Dispatch orders to maintenance personnel through maintenance connect.
• Adhere to turn around times from maintenance orders to completion for maintenance employees.
• Log daily well readings and repair yearend report for Northwest Florida Water Management District
• Perform additional duties as requested by management.
• Assist other Dispatch office personnel as needed.
• Purchasing suppliers, parts, and tools and needed for department or work orders.
• Keep and track credit cards and accounts for all purchases.

Educational, Skills and Experience Required.

• High School Diploma or GED
• Experience using Microsoft Office

 

 

We are an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.  We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex (including pregnancy), age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.  This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.

We comply with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law.