Administrative Officer

IMPORTANT NOTICE: Arlington County requires all applicants to thoroughly complete each section of the application, including prior job responsibilities, duties, and supplemental questions. While you may attach a resume, it will not replace a completed application. Incomplete applications will not be considered.

Arlington County Department of Human Services’ Economic Independence Division (EID) is seeking an Administrative Officer to lead its Financial & Administrative Support Services (FASS) Unit. This is a senior-level administrative and financial management position responsible for planning, directing, and coordinating the fiscal, procurement and administrative operations of EID’s suite of social services. This position exercises significant independent judgment and serves as a principal advisor on financial strategy, operational efficiency, and resource allocation.

To learn more about EID’s public assistance, employment, housing assistance, and community assistance services, please visit our website.

Arlington County DHS is committed to delivering client services in an effective, equitable, respectful, and trauma-informed manner. Our staff is dedicated to ensuring our clients are approached, engaged and cared for in ways that demonstrate competency, sensitivity and awareness of factors which impact the client experience including but not limited to: cultural identity, gender, racial, and ethnic diversity, religious/spiritual ascription, physical capability, cognitive and literacy levels, sexual orientation, and linguistic needs.

Specific duties include:

• Directing the development, implementation, and monitoring of a multi-source operating budget exceeding $100 million, ensuring compliance with County, state, and federal financial procedure and audit requirements;
• Overseeing budget formulation, justification, execution, and variance analysis;
• Managing, coaching and mentoring a small team of finance and administrative staff;
• Preparing and delivering budget presentations to senior leadership and governing bodies;
• Coordinating responses to a variety of financial and programmatic audits;
• Establishing and administering internal controls to ensure integrity of financial transactions and compliance with legal and regulatory requirements;
• Managing, tracking and reporting on $40 million in federal, state and other grants; 
• Managing procurement, contract administration, accounts payable, and financial reporting functions;
• Ensuring audit preparedness and coordinates responses to internal and external audits;
• Planning, organizing, and evaluating the work of professional and administrative staff engaged in financial and operational functions; and
• Coordinating with County divisions, external partners, and oversight entities to ensure consistent application of financial policies and practices.

The ideal candidates will be able to:

• Establish and manage outcome-based performance measures and create processes and procedures, as needed, to streamline Division operations and services; and
• Understand the needs of EID and DHS clients and the community.

Minimum:

• Bachelor's degree in public/business administration, finance, accounting or related Field; plus
• Significant and progressively responsible experience in program administration and/or management, which includes budget development and analysis, and/or reconciliation of accounts, and other administrative functions such as Human Resources, Procurement, program planning, grants management, and/or contracts management.

Substitution: Additional education may be substituted for experience. Additional experience may be substituted for education.

Desirables: Preference may be given to candidates with demonstrated experience in one or more of the following areas:

• Local government program experience involving the use of and accountability for State and Federal funds;
• Interpreting and applying procurement regulations;
• Developing or implemen