Administrative Associate V

Job Title

Administrative Associate V

Agency

Texas A&M University - Corpus Christi

Department

COEHD-Kinesiology

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs.  As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

 

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PURPOSE

Works under the supervision of the Department Chair and provides advanced administrative support work for the Department of Kinesiology.

RESPONSIBILITIES

Operations: 45%

• Prepare course schedules in Banner.

• Process reports from Argos.

• Enter data and permissions in Banner for each semester.

• Confirm faculty textbook adoptions and desk copy orders.

• Submit work orders for maintenance.

• Create Workday documents for the hiring of graduate assistants.

• Hire, train, evaluate, and supervise department student workers.

• Assist in scheduling of faculty search events.

• Monitor and track equipment inventory for department.

• Arrange and/or assist departmental travel (faculty, student, incoming guests) using Concur.

• Assist Department Chair and faculty with organizing special events.

• Create reports as needed from Interfolio for Chair and Dean’s office.

Administrative: 35%

• Front-line point of contact for the Department of Kinesiology.

• Answer departmental phone calls on multi-line phone.

• Greet students and visitors.

• Schedule meetings and maintain calendars for the Department Chair.

• Schedule rooms in Astra for special events and rehearsals.

• Open and distribute daily mail for department faculty.

• Provide support to specific departments when other support staff are on extended leave.

• Receive and review all faculty syllabi for submission to the Dean’s office.

• Assist in the preparation and processing of catalog and course description revisions in Courseleaf.

Budget: 20%

• Assist with department fiscal activities, such as purchasing, Pcard, and reconciling accounts using spreadsheets and/or databases.

• Assist vendors with vendor care for payments, Quote for Services, and entering Purchase Orders in IslanderBuy.

• Order office supplies for the department.

• Keep department chair informed and updated on account activity and balances.

• Other duties as assigned.

QUALIFICATIONS

• High School Diploma or GED.

• Five (5) years of related experience to include: Three (3) years of higher education experience in administrative support & Two (2) years of recent experience at TAMUCC.

• Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

• Ability to multi-task.