Assistant - Receptionist

Job DetailsJob Location: ZELIENOPLE CAMPUS - Zelienople, PA 16063Position Type: Full TimeEducation Level: High SchoolSalary Range: $12.03 - $16.96 HourlyJob Category: Admin - Clerical

QUALIFICATIONS: 

High School graduate or equivalent.
Minimum two years of experience in office management preferred
Exceptional knowledge, accuracy, and skills of computer and/or software including:     Microsoft Word, Google docs, google slides.
Strong organization and written/oral communication skills.
Ability to work cooperatively with other office personnel; be pleasant and hospitable to visitors.
Ability to perform all items on job description efficiently and accurately.
Must be able to adjust hours to job requirements including some evening hours.   
Ability to identify with the agency's Mission Statement and support the agency’s Core Values.
Must be eligible for PA State Police Clearance, PA Child Abuse History Clearance, FBI clearance, Arrest/Conviction Report and Certification Form, and Act 168 Forms.

CORE COMPETENCIES:

1.  Perform Receptionist duties:

 a.    Answer telephone, screen calls and take accurate messages.

 b.    Pleasantly greet visitors and direct them as appropriate.

 c.    Control admittance to the schools via the security doors and intercom system.

 d.    Assist with dismissal as may be needed.
 e.    Respond to intercom calls from classrooms immediately.  React as needed.
 f.     Notify staff of late-arriving students and early dismissals.

2.  Complete assignments requested by supervisor, Principal, and other school leadership personnel.

a.     Assist to accurately record and track all student attendance.
b.     Miscellaneous typing, filing and copying as requested by supervisor, Principal and other school leadership personnel.
c.     Assist with equipment inventory, control, and access.           
d.     Maintain specialty room reservation calendars and key requests.
e.     Schedule interviews as directed by supervisor, Principal and other school leadership personnel.
f.      Work with leadership team to orientate new staff to the school, including tour and completion of orientation checklist

3.  Mail and Coverage Responsibilities

          a.     Assist with pick up and delivery of department mail and supplies.
          b.     Assist with routine daily tasks (i.e., late trays, dismissals, etc.).
          c.     Type and/or assist with mailings as may be necessary.

4.  Work collaboratively with other departments to support the Education Department and contracted services.
5.  Coordinate facility requests, vehicle request, maintenance request, and room sign-outs.
6.  During summer months, this position will oversee summer projects, tasks such as flooring, painting, IT and cleaning.  

     They will work collaboratively with leadership and contractors to complete these tasks
7.  Assist with other support tasks as may arise.  

What We Offer:
(Must meet eligibility requirements- see policies/plan documents for complete requirements and eligibility)

Comprehensive benefits including medical, dental, vision, paid time off, and paid holidays for full-time staff
401K offerings with agency match at $1.00 per dollar contributed up to 4% of salary
Agency provided life insurance and long-term disability coverage for full-time staff
Voluntary benefit options; including Disability Insurance (Short-Term Disability), Cancer Coverage, Critical Illness, Medical Bridge, Accident Insurance, Life Insurance and Identify Theft Protection
Paid mileage reimbursement
Paid training and administrative time
Cell phone reimbursement
Licensure Supervision for FREE!
Free credentialing assistance
Quarterly productivity incentives
Tuition reimbursement for full-time staff
Flexible work schedules (as applicable)
Annual merit increases for eligible positions based upon the yearly budget
New Hire Incentive Bonuses
Employee Referral Bonus Incentives
Employee Discount Program
Approved Agency for Public Student Loan Forgiveness
Employee Assistance Program
Partnership with Capella University offering scholarships, tuition discounts, and free professional
development opportunities
Opportunities for membership to civic/community organizations
As of August 31, 2024, a CARF Three-Year Accreditation has been awarded to Glade Run Lutheran Services for the following (programs/services): Case Management/Services Coordination: Mental Health (Adults, Children and Adolescents), Intensive Family-Based Services: Mental Health (Children and Adolescents), Outpatient Treatment: Mental Health (Adults, Children and Adolescents), Outpatient Treatment: Psychosocial Rehabilitation (Adults), Partial Hospitalization: Mental Health (Children and Adolescents)
Glade Run is Sanctuary certified – we provide a supportive, respectful environment for our clients and our staff where shared governance, open communication, social learning and responsibility, non-violence, emotional intelligence, and growth and change