Executive Assistant - Walmart Connect

Position Summary...

Walmart Connect is Walmart’s advertising platform for brands, uniquely designed to reach hundreds of millions of U.S. shoppers across their entire shopping journey. We connect billions of shopping behaviors to real transactions (both online and in-store), and help marketers truly understand how their marketing drives results.

What you'll do...

• Act as the initial point of contact for the SVP & General Manager, Walmart Connect, responding to internal and external stakeholders promptly and professionally

• Utilize business and process knowledge to construct clear and concise electronic, verbal, and written communications

• Manage the calendar for the SVP & General Manager, Walmart Connect, anticipating and identifying time requirements for planners and pre-work, affirming appropriate attendees, managing tech and location requirements across campuses, meeting logistics, and ensuring attendee readiness

• Proactively coordinate, plan, and schedule projects, travel, and events

• Provide financial process support by receiving, interpreting, and processing invoices and expense reports against a standard reporting time, reviewing for exceptions, and making adjustments

• Create and edit documents, reports, and presentations

• Logistics, planning and meeting support for Townhalls, Leadership Offsites, and key meetings

• Recognize and capitalize on improvement opportunities and adapt to competing demands, organizational changes, and new responsibilities

• Support Chief of Staff and team with ad hoc project management

• Owner of email distribution lists for the business

You’ll sweep us off our feet if:

• You are detail oriented

• You possess great organizational skills

• You are familiar with scheduling and preparing meetings and meeting materials

• You are excellent in verbal and written communication

• You are adaptable and resourceful in solving emerging challenges

• You are focused on execution and results

• You can work cross-functionally

• You can hustle, and have a willingness to move with speed

• You thrive in ambiguity and change

You’ll make an impact by:

• Proactively managing your leader’s inbox and calendar in a way that maximizes their availability and efficiency  

• Effectively triaging incoming requests and assigning those to rightful owner

• Providing excellent written and verbal communication skills

• Adapting to changing circumstances, unexpected challenges, and emerging needs 

• Sharing knowledge and resources with fellow associates, and building relationships and partnerships with key stakeholders

• Maintaining and promoting confidentiality of specialized and highly sensitive information

Minimum Qualifications:

• Bachelor’s degree in Business, Operations, or related field OR 2 years’ experience in field, administration, operations, or related area

• Excellent communication and interpersonal skills, with the ability to influence and collaborate effectively across all levels of the organization

• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines

• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, etc.) and relevant internal systems

Preferred Qualifications:

• 5+ years experience in administration, operations, or related area