APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Pennsylvania State University is seeking a candidate for an Administrative Support Assistant 4 to resolve complex inquiries, develop process/procedures making recommendations for improvement, oversee budgets, approve expenditures, and ensure record retention guidelines are followed. 

This position resides within the Center for Nanoscale Science, a materials science research grant funded by the National Science Foundation where research faculty, postdoctoral scholars, and graduate students from multiple colleges and departments work together on collaborative, interdisciplinary research efforts.  Additionally, Center members participate in a portfolio of education, outreach, and professional development programs which are also supported by this position.  The person in this role will work within a team that includes the Center Director, Education & Outreach Director, and Research Operations & Professional Development Director.  

The successful candidate will be responsible for the following: 

• Act as the lead support resource in an office or department 

• Plan, organize, coordinate, and oversee daily office activities 

• Coordinate work assignments of department/unit support employees 

• Compose letters, memos, and reports 

• Research and compile background material for meetings; develop agendas, and schedules 

• Resolve complex inquiries and ensure compliance with work unit and/or University policies and procedures 

• Assist supervisor with the resolution of issues or conflicts by investigating/researching issues and making recommendations 

• Establish work unit procedures for handling and maintaining confidential materials 

• Oversee work unit files, records, databases, and reports; ensure University records and retention guidelines are met  Assist with program marketing and maintaining Center website.

• Draft reports including conclusions and recommendations for solving administrative problems 

• Analyze administrative operating practices to create new systems or revise established procedures 

• Develop new processes or procedures relevant to the support needs of the office 

• Approve and process various forms for payroll/human resources system input 

• Assist in establishin