Executive Administrative Assistant

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Job Description

Provides advanced administrative support to the Senior Vice President, Quality & EHS. May provide back up support to higher-level management as needed.

• Responsibilities include all administrative functions of the department while supporting multiple vice presidents: answering phones, calendar management, scheduling travel, managing correspondence, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling technology and equipment setups, acting as a liaison for remote access issues.
• Responsible for scheduling and calendar management of mandatory Quality meetings per protocol guidelines. Meetings inclusive of executive/senior leadership teams.
• Liaison between leadership team members and management.
• Proactively identifies and resolves scheduling conflicts
• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders office supplies as necessary.
• Uses intermediate to advanced software skills to perform work assigned.
• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Coordinates new employee office set-ups and onboarding and may assist with offboarding activities such as equipment return.
• May train/coordinate work for new administrative assistants.
• Follows executive onboarding procedures.

Qualifications

• High School diploma or equivalent. Some college preferred.
• 5+ years previous admin experienc