Administrative Coordinator

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Department:

Vice Provost of Research and Innovation

Time Type:

Full time

Work Modality:

Hybrid 02 (On Campus 2 days/Week)

Union:

SEIU Local 500 - Provost & Enrollment Division

This position is part of a collective bargaining unit represented by SEIU Local 500 - Provost & Enrollment Division. That means the terms and conditions of your employment are governed by university policy (including the Staff Personnel Policies Manual) and any collective bargaining agreement entered into between American University and SEIU Local 500 - Provost & Enrollment Division.

Job Description:

Summary:

The Administrative Coordinator for the Office of Research will be responsible for supporting and maintaining a high level of quality customer support and overall project management for the staff of the Office of Research (which includes the Office of Sponsored Awards and Research Administration (OSARA) and the Office of Research and Integrity (ORI) manages the daily administrative and service functions in support of Research staff. As the first person faculty, students, staff, and visitors encounter when they visit or contact the office, the administrative coordinator handles a variety of written verbal queries, processes paperwork associated with research development and administration, support plans an array of departmental events and initiatives, and assists the Vice Provost for Research, Executive Director of OSARA and Manager of ORI with a range of tasks, including overall program management, events management, and provides front line information reconnaissance. The Administrative Coordinator ensures the smooth running of the department; provides support to the VPRI and OSARA/ORI by managing a variety of projects and helps to communicate research initiatives to the internal AU community and external stakeholders.   

Essential Functions:

• Administration: Schedule all department events and meetings, including room and/or venue reservations, catering, advertising and preparation of materials for department events. Manages the daily operations of the Research Office, including OSARA and ORI. Provides executive and administrative support to the Vice Provost for Research and Innovation (VPRI), OSARA and ORI in an effort to ensure timely and effective communications between the team and internal department constituencies, major administrative departments, other campus units and the public. Coordinates the workflow between academic unit administration, staff members in OSARA and ORI and the VPRI to ensure that all day-to-day, monthly, quarterly and annual tasks are completed successfully and meet required deadlines. Field calls and emails from faculty, staff and students, answer questions relating to support for research development and administration process at AU. Assist with the copier(s), open and close the office as needed and receive and sort mail. Assist the VPRI in active problem solving and proposes resolutions to concerns based on a thorough understanding of university strateg