Administrative Specialist - TS/SCI w/Polygraph

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:

Top Secret SCI + Polygraph

Suitability:

Public Trust/Other Required:

None

Job Family:

Highly Compensated Administrative Services

Job Qualifications:

Skills:

Calendar Management, Communication, Microsoft Office, Office Administration, Travel Planning

Certifications:

Experience:

4 + years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:

• Working in a discreet environment handling sensitive and personal information daily

• Completing transactional duties with special attention to detail, being organized, and multi-tasking

• Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email

• Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant IV, your day-to-day responsibilities will include:

• The Admin Assistant (AA) shall, under Staff direction, provide administrative support services to assist in meeting the mission requirements of customers throughout the Sponsor's organization

• The AA will manage the workflow of continuously changing priorities, schedules, and action items for the Chief, Deputy Chief, and Executive Chief Adjudicator (ECA) within the Front Office. Based on the changes in office priorities, the AA will have authority to independently schedule/reschedule meetings and ensure that all parties involved are updated

• Must be cognitive of the criticality, sensitivity, and confidentiality of the issues they are made aware of during daily interactions

• Keep Chief, Deputy Chief, and ECA informed of daily activities and pending actions that may arise, and create daily calendar cards for Front Office personnel

• Independently perform standard administrative duties, including, but not limited to, answering telephone calls, receiving visitors, typing, proofreading, and editing memoranda

• Manage the Front Office calendars, including the Division conference room, Leave/Training calendar, and interview room calendars

• Serve as a focal point for administrative processes and databases

• Maintain the SharePoint site for Adjudication Board by coordinating the Final Decision Template with the Expert Adjudicators and recording case decisions

• Serve as Timekeeper for biweekly electronic timekeeping

• Maintain all contact information for the Division and submit employees for database access

• Prepare draft correspondence and create spreadsheets such as Program Management lists, phone lists, and the COOP roster

• Produce instructions for submitting EARRs or other database requests and scheduling conference rooms

• Order supplies using online databases and inventmy tracking databases

• Prepare interview/promotion panel books and other administrative items for Chief, Deputy Chief, and ECA as-needed

• Manage logistics for All-Hands meetings, to include scheduling, coordinating audio/visual (NV) requirements, ordering/setting up refreshments, etc

• Prepare all travel arrangement and POV vouchers for Chief, and Deputy Chief

• Maintain the schedule for two Government-Owned Vehicle (GOV)s (Another division is responsible for car maintenance and record keeping)

• Maintain up-to-date AA Standard Operating Procedures (SOP).

WHAT YOU'LL NEED TO SUCCEED:

• The position requires an active TS/SCI with Polygraph clearance

• High School Diploma and seven (7) years of relevant experience or equivalent combination of education and experience

• Core hours are 9:00am-3:00pm

• Proficient Word, Excel, Outlook, PowerPoint

• Able to perform duties with minimal supervision and some team interaction

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