Sr Administrative Assistant, TRPIM Trading

About the Role

This Sr. Administrative Assistant works in an exciting, busy, fast-paced trading desk environment; provides core administrative support to a broad team of Traders and Investment managers; applies strong systems/technical savvy and business knowledge to efficiently manage cyclical and ad hoc data and reporting needs; adeptly applies trading and industry knowledge to independently manage special projects; and partners with peers to deliver ready, flexible coordination and support for recruitment activities and events.

Role Summary

The Sr. Administrative Assistant typically provides direct assistance to one or more senior leaders and/or senior individual contributors. Responsible for exercising confidentiality, tact, and diplomacy when completing own work. May direct the work of less experienced support staff and assign tasks. Provides thoughtful and tactful support to managers when new processes and policies are implemented. Effectively works with others to ensure and provide seamless support and coverage when necessary.

Responsibilities

• Performs moderately complex and confidential administrative duties that require considerable skill and knowledge of organization policies and procedures (including support to hiring manager(s) for recruitment activities).
• Screens calls and visitors and resolves routine and sometimes complex inquiries.
• Schedules and maintains calendar of appointments, meetings, and travel arrangements.
• Exercises moderate level of autonomy in troubleshooting issues as they arise and anticipates the needs of the person they support. Work is generally fast-paced and moderately complex.
• Conducts moderately complex administrative assignments related to meeting, seminar, workshop, and/or conference planning, including material production; prep material packet compilation; scheduling; logistical arrangements; and liaising with participants, speakers, and vendors.
• Assists with special projects across multiple teams, including workstream participation.
• May conduct research for senior leader(s) or senior individual contributor; compiles, analyzes, and summarizes information for reports and correspondence.
• Compiles, reviews, and analyzes more complex data and keeps databases and share sites up to date.
• Provides accurate data and information to others on functional unit processes and procedures as requested.
• Coordinates executive meetings, including logistics (reserving meeting site, catering, security notifications), collection and coordination of meeting materials, agenda creation, and recording meeting minutes for senior leaders and/or senior individual contributors and tracks/manages meeting attendance responses.
• May assist in the preparation correspondences, memoranda, and reports, copying and filing and processing documentation of expenses and vouchers.
• May prepare and distribute minutes of meetings.
• May assist with team technology needs such as access requests, hardware requests and onboarding support.
• May assist in team space planning projects, including the administrative and tactical requirements for planning moves with associate experience in mind.  

Typical Qualifications

• Bachelor's degree or the equivalent combination of education and relevant experience
• 3+ years of total relevant work experience

Preferred Qualifications:

• Investments industry knowledge strongly preferred
• Previous experience supporting a trading desk
• Strong attention to detail
• Fast learner; Highly productive and efficient
• Adept with prioritization and organization to meet deadlines
• Versatile, even-keeled and poised with high demands
• Able to work in a fast-paced environment independently with little direction

FINRA Requirements

FINRA licenses are not required and will not be supported for this role.

Work Flexibility

This role is eligible for the hybrid model, working on-site 3 days/week and off-site 2 days/week.

Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States (e.g., H1-B visa, F-1 visa (OPT), TN visa or any other non-immigrant work status).