Imaging Representative

Description

Hours: Monday-Friday, 8:00 AM to 5:00 PM (with additional days and hours as needed).

Role: The Imaging Representative is responsible for organizing, scanning, and maintaining bank documents in electronic format, managing physical documents in the loan operations vault, and assisting with record retention tasks. This role plays a key part in ensuring that all documents are accurately and efficiently converted into digital records while maintaining the integrity and organization of physical files.

Essential Functions & Responsibilities:

• Prepare and organize bank documents for the scanning process.
• Scan, index, and annotate physical documents using the imaging system.
• Perform quality control checks before, during, and after scanning to ensure document accuracy.
• Research and retrieve files requested for subpoenas and summons.
• Maintain scanning equipment and materials to ensure operational readiness.
• Assist bank employees with inquiries and document searches in the imaging system.
• Manage vault records by rotating filing boxes, tracking file retention, and filing documents and branch capture items daily.
• Process the daily paid loan list and update the vault database to track loans.

Please note this description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Requirements

Education: High school diploma or equivalent required.

Experience:

Required:

• At least six months of office experience.
• Basic knowledge of PCs and the Microsoft Office Suite.

Preferred:

• Familiarity with Adobe Acrobat. 

Skills & Abilities:

• Ability to handle sensitive and confidential information with discretion.
• Strong attention to detail, accuracy, and speed, with the ability to maintain focus during repetitive tasks.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively. 

Competencies:

• Commitment to CoreFirst Bank & Trust Values: Respect, Communication, Integrity, Initiative, and Accountability.
• Demonstrated proficiency in CoreFirst Bank & Trust Competencies: Customer Focus, Compliance, Ethics, Perseverance, and Time Management.

Interpersonal Skills: This role typically involves interacting with colleagues beyond the immediate team to exchange information or provide assistance. External contacts may include customers or vendors, requiring professionalism and courtesy in communication.

Physical: Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee sits for extended periods of time and is regularly required to talk or hear. Some light physical effort required.

Travel: Travel is not normally required for this position. Occasional local travel for purposes of meetings and/or training may occur during the business day.

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copy machines, filing cabinets, and fax machines.

Other:

• Applicants must pass a drug screen and background checks
• Internal applicants must meet the minimum requirements of their current job and submit a cover letter and resume via the employee portal

CoreFirst Employment Practices:

CoreFirst provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, CoreFirst Bank & Trust complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.