Administrative Assistant, Career Catalyst

What You’ll Do 

The Foundation for California Community Colleges is seeking an individual to join our Career Catalyst program. As an employer of record service, Career Catalyst provides human resources and payroll services for work-based learning while partnering with a diverse network of clients. Work experience learning creates opportunities for students to develop, practice an,d demonstrate employability skills. In this role, the Workforce Development Administrative Assistant will facilitate hiring, time tracking, terminations, and payroll processes that enable employees to learn outside the classroom while earning a wage.

Under the direction of the Senior Manager, this Administrative Assistant position represents an exciting opportunity for an individual with robust attention to detail and problem solving skills to provide administrative support to resource development activities and special projects. The ideal candidate is a quick learner, strong performer, and collaborative team player who is passionate about their own work and the team's success, and takes pride in successful outcomes.

•  Administrative    support    for    Career    Catalyst    Service,    including    monitoring    the    Salesforce    ticketing system,    performing    password    resets,    tracking    and    auditing    employment    and    worksite    documentation    , and    assisting    with    client    and    employee    training.

•  Accurately    and    effectively    enter    data    and    audits    the    integrity    of    that    data    in    Salesforce    and    Workday platforms.    Generates    reports    as    necessary.

•  Administrative    support    for    internal    and    external    meetings,    including    complex    scheduling,    regular monitoring    for    schedule    conflicts,    meeting    preparation    (including    preparing    agendas    and    coordinating agenda    contributions    from    staff    members),    detailed    note    taking,    and    meeting    follow    up    (includingtracking    action    items,    sending    reminders,    and    scheduling    follow    up    meetings).

Attributes for Success  

•  Relevant    AA/AS,    certifications,    or    equivalent    work    experience

• Minimum    of    12    months    work    experience    in    an    administrative    capacity    in    an    office    environment. 

•  Excellent    record    in    cus