Administrative Assistant – Data & Analytical Platforms - Drug Development BI&T

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

Position provides administrative support for the Research & Drug Development Data & Analytical Platforms Business Insights &Technology team. This position requires an experienced professional working with/for senior executives and large teams. Highly motivated, independent thinker with proven problem solving and analytical skills. Ability to utilize technology effectively to support IT systems and/or processes. Ability to interact with colleagues at all levels of the organization.

Required:

• Excellent calendar management skills, including the coordination of complex meetings in multiple time zones. Proactively looks ahead at schedules, events, and needs of the team.

• Arrange both internal and external meetings.

• Manages catering requests, reserve conference rooms via Outlook, enter visitor registrations, check internal/external availability for meetings.

• Creates requisitions and manages the lifecycle of the purchase/service order (using ARIBA & SAP).

• Processes the requisitions using ARIBA and invoices via SAP on behalf of the Executive Director and Senior Directors and team (must make sure to obtain supporting documentation)

• Creates requisitions and manages the lifecycle of the purchase/service order.

• Must be highly proficient in MS Teams, SharePoint, and other BMS systems (T&E, Workday, myBMS, Ariba, SAP) including MS Office.

• Responsible for assisting Planning & Execution leads to diagnosing timeline and resourcing issues, recommending solutions, including updating resource assignments.

• Must be comfortable working with new tools and technologies including internet web-based and digital communications tools.

• Makes travel arrangements and prepares expense reports when needed. Ensure appropriate passport and visa documentation for international travel.

• Back-Up to Executive Associate II for the Vice President.

• Helps on-board and off-board consultants and employees.

• Main point of contact for navigating BMS; e.g. where to find things, key stakeholders for logistics in scheduling meetings and events, when needed.

• Assist with ordering IT office supplies, ensure office supply drawer is organized and stocked; place purchase orders and facilities work orders, etc.

• Performs additional general office duties as assigned.

Ideal Candidate Would Also Have:

• Project Management training.

• Familiar with IT platforms supporting IT for Human Resources, Finance, Procurement and Legal.

• Proficient in Microsoft SharePoint.

#LI-Hybrid

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by