Employee Occ Health Assistant

Hennepin Healthcare is an integrated system of care that includes HCMC, a nationally recognized Level I Adult Trauma Center and Level I Pediatric Trauma Center and acute care hospital, as well as a clinic system with primary care clinics located in Minneapolis and across Hennepin County. The comprehensive healthcare system includes a 473-bed academic medical center, a large outpatient Clinic & Specialty Center, and a network of clinics in the North Loop, Whittier, and East Lake Street neighborhoods of Minneapolis, and in the suburban communities of Brooklyn Park, Golden Valley, Richfield, and St. Anthony Village. Hennepin Healthcare has a large psychiatric program, home care, and operates a research institute, philanthropic foundation, and Hennepin EMS. The system is operated by Hennepin Healthcare System, Inc., a subsidiary corporation of Hennepin County.  

Equal Employment Opportunities: We believe equity is essential for optimal health outcomes and are committed to achieve optimal health for all by actively eliminating barriers due to racism, poverty, gender identity, and other determinants of health. We are committed to equitable care and working in an environment that celebrates, promotes, and protects diversity, equity, inclusion, and belonging. We are committed to bringing in individuals with new cultural perspectives to assist in creating a more equitable healthcare organization.

JOB DETAILS

Department: Employee Occupational Health
FTE: 0.9 (72 hours per pay period)
Workdays: Monday - Friday
Shift(s): Days
Shift Length: 8 hours
Location: In-Person

Purpose of this position: Under the direction of the EOHW Manager, this position provides support and assistance to EOHW customers and staff. This position is located at the EOHW front reception area.

RESPONSIBILITIES:

• Responds to calls and visits from employees seeking EOHW services. Answers telephones, responds to routine questions, redirects calls and questions as appropriate and takes messages
• Utilizes the occupational electronic health record system to enter in employee clinic visits and manage requests for medical record information
• Assist with data entry as assigned
• Prepares materials for meetings, schedules rooms and organizes room set up
• Assists in the coordination of the pre-placement process, collaborate with new employee scheduling with human resource operations, creation of new employee files and providing assistance to human resources operation team as needed
• Provide assistance in the employee return to work process for work related and non-work related leaves
• Provide office assistance including; photo copying, internal and external mail processing, ordering of supplies, creation of invoices and other duties as assigned
• Ensures all steps in department process are followed related to the opening and closing of each business day, as assigned
• Provide assistance with reviewing records for volunteers. 10. Assist with responding to organizational requests for staff occupational health records, for departmental compliance activities, accrediting organizations’ review of HHS programs, etc. 
• Assist with respirator fit testing as assigned
• Assist with the scheduling of staff and coordination for large scale events, such as respirator fit testing and flu vaccination events